Administrative Coordinator for Legal Affairs - Late Night & Live Events

This is a Full Time Job

The Administrative Coordinator for the Late Night, Specials & Live Events Legal Affairs team will play a key role in supporting a dynamic group of attorneys within the overall Universal Television Entertainment Group Legal Affairs team. The role will support a fast-paced legal team by providing administrative support, managing a high volume of contracts and legal resources, and staying highly organized and communicative.

Responsibilities:
• Manage heavy and complex schedules, coordinating calls and meetings with internal and external parties utilizing multiple calendars over multiple time zones; provide phone coverage; keep attorneys on schedule; demonstrate flexibility, patience and persistence in routinely rescheduling calls and meetings
• Draft, edit and distribute a high volume of contracts and other legal documents, with attorney guidance
• Coordinate audio/visual needs for meetings and presentations; help prepare materials; attend and take notes as requested by attorneys
• Accurately process and track legal work, which includes assuming primary responsibility for managing and updating various databases, knowledge management systems, legal forms, and status/tracking reports for both the Late Night, Specials & Live Events Legal Affairs team, as well as the larger Universal Television Entertainment Group Legal Affairs team
• Maintain strict confidentiality and professionalism along with a positive attitude
• Arrange travel and accommodations including comprehensive and detailed itineraries
• Prepare and process expense reports, reimbursements and reconciliations in accordance with Company policy guidelines; process outside counsel and other legal-related invoices
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies
• Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events and creating itineraries/materials for attendees
• Provide backup for other assistants on the team

Qualifications

Basic Requirements:
• High-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), Adobe and database management
• College degree and comparable work experience

Desired Characteristics
• Interest in the media industry or legal field, particularly the late night, comedy, and live event spaces
• Solid organizational skills and attention to detail, with an emphasis on an ability to multitask and prioritize work for multiple attorneys simultaneously
• Previous administrative support experience
• Previous knowledge and experience working with document management systems including iManage, SharePoint and Salesforce
• Flexible and proactive team player with strong interpersonal skills and a positive attitude
• Demonstrated ability to take initiative and assume greater responsibility as needed
• Quick learner with the ability to adapt to new technologies and systems
• Strategic thinker who can identify opportunities and implement solutions independently
• Ability to maintain confidentiality and professionalism at all times
• Exceptional written and verbal communication skills

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.