Administrative Coordinator, Employment Law

This is a Full Time Job

Responsibilities
Role Purpose
This position will provide administrative support to the head of East Coast Employment Law.

Responsibilities

• Handle heavy telephone contact with all levels of internal and external executives in a professional manner
• Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials
• Handle all administrative duties related to the scheduling of training seminars
• Prepare correspondence for mailing/distribution
• Prepare expense reports and check requests
• File, fax, photocopy, and messenger correspondence and documents
• Maintain and organize files
• Coordinate and handle all travel arrangements
• Interact and maintain relationships with members of other business units within NBCUniversal as well as with third parties
• Process outside legal counsel invoices using TyMetrix e-billing system
• Draft form agreements including separation and settlement agreements
• Assist in inputting information into our claims and investigations management system
• Facilitate in capturing feedback during culture assessments
• Perform other related duties to support the departmental team as assigned

Qualifications/Requirements

Basic Qualifications

• Bachelor's Degree or equivalent work experience
• Minimum 2 years' experience in a similar administrative capacity
• Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint

Eligibility Requirements
• Interested candidate must submit a resume/CV through the link below to be considered
• Must be willing to work in New York, NY
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment
• Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols
• Must have unrestricted work authorization to work in the United States

Desired Characteristics

Desired Characteristics
• Experience in the entertainment industry
• Ability to maintain a high level of confidentiality
• Highly organized
• Detail oriented with superior verbal and written communication skills
• Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment
• Strong prioritization abilities and interpersonal skills
• Ability to work well under pressure
• Ability to work well in a team environment
• Experience working for multiple executives