Administrative Assistant for Business Strategy

This is a Full Time Job

The Administrative Assistant will support the VP, Business Strategy, Office of the Chairman and provide additional support to Entertainment & Studios Senior Executives when needed.

Essential Responsibilities
• Daily administrative duties including scheduling meetings, booking conference rooms, facilitating IT support, managing guest arrivals, picking up meals, retrieving mail, and ordering & restocking office materials
• Ensure calendar is up-to-date with latest event & meeting details
• Assist with booking travel & confirming all logistics (hotels, flights, car transportation, reservations, etc.)
• Prepare meeting materials including credit/client list, bio, & recent headlines
• Run errands on the lot
• Provide temporary desk coverage or support for Senior Execs when needed
• Interact with executive offices across all divisions of NBCU, including production, marketing/publicity, distribution, business affairs, communications, and HR

Qualifications

Basic Requirements:
• Bachelor’s degree or higher
• Minimum 1 year of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
• Minimum 1 year experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
• Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity

Desired Characteristics
• High degree of professionalism and the ability to interface well with Senior Level management
• Extreme attention to detail and organizational skills
• Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
• Strong sense of urgency
• Ability to take direction from multiple people
• Impeccable communication skills & sound judgement to escalate information to appropriate parties
• Strong interpersonal skills that will support the ability to successfully work with other assistants
• Understanding of & interest in creative industry

Additional Requirements:
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000-60,000

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