People & Culture Coordinator

This is a Full Time Job

This role will support the day-to-day operations of the team supporting multiple executives, ensuring an effective office environment and assisting with employee events and special projects as needed.

Executive Support
• Provide administrative support to People & Culture Executives including calendar management, meeting coordination, set-up and gathering of meeting materials, while managing multiple scheduling priorities
• Manage T&E and P-Card expense reconciliation, and coordinate travel arrangements
• Provide additional administrative support as needed

Team Support
• Ensure that the amenities, equipment and supplies for the team are fully stocked and operational, requesting service/maintenance as needed
• Serve as a subject matter expert on processes, resources and facilities requirements, providing support to team members as needed (i.e. mailroom, deliveries, etc.)
• Support the onboarding experience for new People & Culture team members by scheduling meet and greets, helping them assimilate into the office, and ensuring they are set up properly for their role
• Coordinate logistics and activities for the People & Culture Team (i.e. appreciation events, offsites, birthdays and meetings, etc.)

Program Support
• Assist the People Experience Team in setting up and executing Universal Entertainment events as needed
• Process invoices and reconcile purchasing card associated with events

Qualifications

Here you'll need:
• 1 years of experience in a professional work setting, Human Resources, Business Administration or related field
• Proficient with Microsoft Office and can intuitively navigate various systems platforms
• Extremely flexible and able to shift priorities as needed and manage multiple priorities at a time
• Ability to perform light lifting as needed
• Flexible and available to work evenings and weekends based on event needs

What we'll look for:
• Prior administrative or office management experience preferred
• Service minded with a people first mindset
• Solid written and verbal communication skills
• Proven relationship-building skills with the ability to collaborate effectively across all levels of the organization
• Resourceful problem-solver with the ability to navigate a complex environment, gather information, and resolve issues efficiently
• Self-motivated and able to work independently in a fast-paced environment

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.