Live Events Coordinator

This is a Full Time Job

The Coordinator, Live Events will provide administrative support to the EVP, Live Events & Specials at NBCUniversal. This position will serve as office liaison, communicating with internal NBCUniversal divisions as well as external businesses and the creative community.

Responsibilities:
• Administrative duties including answering calls, maintaining the phone sheet, scheduling and coordinating meetings, copying, filing, expense reporting, and planning travel arrangements for EVP
• Coordinate and set up internal/external client meetings as required by EVP
• Create and maintain daily call logs, calendars, and reports as assigned
• Liaise between other internal departments and external contacts to execute assignments and represent EVP in a professional and efficient manner
• Keep schedules on track, anticipating and addressing the needs of the EVP
• Interact with other support staff members in a professional manner
• Special projects as assigned
• Perform other administrative related duties as required by management

Qualifications

Basic Requirements:
• Bachelor's degree or equivalent experience
• 1 years' experience assisting high profile desk (in the entertainment industry preferred)
• Highly proficient in Microsoft Excel, PowerPoint, Word, and Outlook
• Must be willing to travel and work overtime, as well as on weekends with short notice

Desired Characteristics
• Proactive self-starter
• Should thrive in a fast-paced, high-profile office environment
• Possess great communication skills, strong interpersonal skills, the ability to multitask and prioritize, the ability to anticipate the needs of the EVP, and the willingness to assist wherever needed
• Must be computer proficient
• Exceptional attention to detail and follow-through

Additional Requirements:
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.