Facilities Operations Coordinator

This is a Full Time Job

The Service Center Coordinator provides support for NBCU Facilities Customer Service Center & Building Intelligence Operations.  You will be part of the Service Center team supporting all NBCU West Coast sites, 7 million square ft of real estate across Universal Lower Lot Studio Operations, 10 Universal City Plaza, Dream Works Campus, Assembly Studios in Atlanta, as well as our Sports teams in Stamford.  You will meet diverse customer service request needs, providing information supporting communications of Facilities Ops & Eng work activities.  You will support the weekly work planning efforts working with Work Control and Maintenance Repair and Operations Supervisors and be the go-to resource for all trades & engineering for work management information. Ultimately, you will be serving as the face of the Facilities Ops & Engineering department and providing excellent customer service to all customers.

What You’ll Do:
• Operate the Facilities Ops & Engineering Service Center, responding to customer requests from phone, IWMS, and email requests.
• Triage work requests and assign crew(s) to work orders.
• Use the IWMS for Work Order creation, assignment, status and reporting information.
• Administer daily functions of the IWMS such as adding labor teams to crews, updating zone teams with resources available for work.
• Work closely with the Sr. Work Control Manager and MRO Manager to provide best in class Maintenance Management and Customer Services to NBCU customers within the department.
• Code work orders with account information for various work types such as Preventive Maintenance, Reactive Maintenance, Billable Work, Project Work, etc.
• Assists Customers with directions to enter requests in the IWMS customer portal and mobile app.
• Review Work Orders for Data Quality. Ensure property information, crew information, materials and labor quantities and asset information accurately reflected on work orders during the work order life cycle.
• Support Facilities Ops & Eng with work management reporting.
• Work with Finance and Facilities Ops & Eng admin teams on cost transfer analysis as needed.

Qualifications

Let’s Talk About You‘¦
• Executer – You get things done!  Using strong business acumen, inciteful analytical skills, and superior process/project management skills you manage through competing priorities within a matrixed environment
• Communicates with ease – You have a way with words; written and verbal
• Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Customer Service Champion– No request is too big or too small, you put customers and our people first
• Impeccable attention to detail– You bring customer requests to life by organizing the team’s daily work plans and scheduling commitments
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed
• Tech-savvy – You are an MS Office whiz and can take on new software with ease

What You Must Have:
• High school diploma or equivalent
• 2 years clerical and/or business administration experience
• 3 years facilities maintenance help desk experience

What Would Make You a Stand-out:
• Excellent communication skills is a priority as the position requires frequent liaison with others both within and outside of the Department.
• Experience and knowledge of enterprise business systems, and integrated workplace management systems.
• Strong organizational skills

Additional Requirements:

Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $65,000

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