Executive Search Coordinator

This is a Full Time Job

This Is Us

Are you looking to work in a dynamic recruiting environment at a top-tier media company? Position Overview

The Executive Search Coordinator directly supports the West Coast Vice President, Executive Search and Director, Executive Search in the day-to-day operations of the Los Angeles office. This responsibility includes managing senior and C-level candidates through a best-in-class search process, coordinating schedules with internal leaders and stakeholders, managing day-to-day database upkeep and reporting, and supporting our broader search efforts globally.

The ideal candidate will possess strong project management skills, the ability to execute 5-star customer service, and exceptional presentation, oral, and written skills. We are looking for someone who will exercise excellent judgment, have a keen sense of collaboration, can quickly adapt to change, and be able to function in a fast-paced and agile environment. Our work involves large amounts of sensitive data capture and knowledge-sharing at the executive level, requiring a high level of integrity, diligence, and attention to detail and accuracy.

We like working with people who take a proactive problem-solving approach, think ‘outside-the-box,’ and who take great pride in their work. You’ll help us to provide an amazing candidate experience to all!

Responsibilities
• Own the scheduling process for candidates and hiring managers to ensure a smooth interview experience, including constructing interview itineraries, arranging travel, reserving interview rooms, acting as the primary point-of-contact, etc.
• Prepare Status Reports and PowerPoint presentations for Executive Search, as assigned.
• Manage candidate tracking in corporate applicant tracking system and Executive Search content management system.
• Assist in the research/sourcing process, including daily data entry into content management systems.
• Draft and post role descriptions, ensuring compliance standards are met.
• Own the New Hire On-Boarding Process including preparation of offer letters and contracts, initiating background checks, and communicating with clients and new hires to ensure a seamless on-boarding experience.
• Provide calendar management, travel booking, expense reporting, and other administrative support.
• Collaborate with the Coordinators in our New York and London offices on reporting and group best practices.
• Support other team members across the Executive Search organization as needed.
• Own special projects, as assigned.
• Partner with larger NBCU Talent organization (Talent Acquisition, Talent Development, DEI, etc.) on project specific assignments and general collaboration.

Qualifications

Basic Requirements:
• 1 year of experience in an administrative role in a fast-paced and high-volume office environment.
• Proven working experience with Microsoft Office Suite, specifically with Outlook, PowerPoint, and Excel.
• Bachelor's degree is preferred.

Desired Characteristics
• Direct experience and/or strong interest in Executive Recruiting a plus.
• Passion for the entertainment and media industry is a big plus.
• Accustomed to problem solving issues for clients/customers and be willing and able to handle a “Fast and Furious” workflow (paperwork/administrative/data entry).
• Successful candidates should possess a natural, yet professional ease at working with and relating to the needs of clients and partners in a fast-paced, ever-changing environment.
• Candidates should have exceptional communication skills, with the professional savvy of communicating at all levels.
• Extremely flexible, highly organized, eager to learn, and able to easily shift priorities.
• Possess a proactive mindset, with exceptional follow-through and attention to detail.
• Candidates should be comfortable and willing to take on administrative duties, heavy workflow processing, as well as work with clients to problem-solve issues.
• Solid business ethics, including the ability to work in a highly confidential workspace.

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.