Executive Assistant to CFO, Global TV Distribution

This is a Full Time Job

Overview:

The Executive Assistant reports to Chief Financial Officer of Global TV Distribution. This assistant is responsible for managing schedules, answering phones, and routing calls, coordinating meetings, arranging video conferences, and collating reports for meetings.

Responsibilities
• Ability to manage multiple schedules.
• Manages complex calendar while coordinating with multiple time zones across, handling last minute schedule changes with precision.
• Coordinate and book travel for CFO including flights, hotels, and processing travel expense reports.
• Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust and support with senior management staff and their immediate team.
• Maintain strict confidentiality and professionalism when dealing with sensitive topics.
• Act as a liaison for Finance & Accounting teams, keeping teams informed and up to date on company communications and departmental changes.
• Assist with onboarding of new employees including equipment and IT requests.
• Maintain, organize, prepare copies of and/or distribute financial reports and other documents.
• Assist in creating and assembling PowerPoint presentations.
• Performs basic administrative tasks, e.g., faxing and photocopying.
• Assists other department members as necessary, including basic research gathering and data analysis.
• Maintains contact lists.
• Take and distribute meeting notes as needed.
• Schedules and runs regular staff meetings, including putting agenda together, running presentation, and coordinating with guest speakers.
• Additional duties and projects as needed.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company

Qualifications

Basic Requirements
• High School Diploma/GED Required; Bachelor's degree preferred.
• 5 years of Executive Assistant experience.
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.

Desired Characteristics
• Knowledge of all basic office equipment required.
• Exceptional verbal and written communication skills.
• Must consistently demonstrate a high quality of work performed, both accurately and efficiently.
• Executive-level interpersonal and customer service skills are required to effectively deal with all levels of internal and external clients.
• Must be able to maintain department business with the utmost confidentiality.
• Detail Oriented – Pays attention to multiple details and tasks while minimizing errors.
• Organization – organized in approach and execution of work to manage multiple tasks effectively.
• Team Player – Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas.
• Demonstrated ability to think clearly and quickly under pressure and be comfortable with changing deadlines.

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.