Executive Assistant, News Group Operations & Technology

This is a Full Time Job

The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner,

Core Responsibilities:
• Executive Logistics and Anticipatory Execution
• Own calendar management, including prioritization and real-time conflict resolution
• Manage all travel, expenses, offices, meeting rooms, and materials
• Anticipate needs without prompting and act ahead of time
• Ensure meetings are fully prepared for, not just scheduled
• Eliminate logistical friction so the executive can stay focused on high-value work

Executive Synthesis and Communication Support
• Help produce first drafts of presentations, decks, and executive materials as needed
• Track action items and ensure follow-through to closure

Attention, Information, and Escalation Management
• Filter and route inbound requests using sound judgment
• Reduce unnecessary meetings and noise
• Proactively connect teams when issues or escalations emerge

Required Capabilities
• Exceptional attention to detail and follow-through
• Demonstrated ability to anticipate needs in complex, fast-paced environments
• Strong written communication and narrative skills
• Sound judgment under ambiguity and changing priorities
• Comfort operating with senior leaders and sensitive information
• Ability to manage both logistics and synthesis at a high standard
• Practical fluency with AI tools for drafting, summarization, organization, and analysis

Qualifications

Qualifications and Requirements:
• 4 years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules
• Advanced proficiency with the Microsoft Office 365 suite of tools.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

Desired Characteristics
• Experience operating in roles with a high level of access to confidential employee and business information and ability maintain the highest degree of confidentiality and discretion.
• Inherent ability to always operate with the utmost integrity and honesty.
• Extremely flexible and able to shift priorities as needed and manage several work streams at a time.
• Comfortable navigating a complex environment to obtain information and solve challenges.
• Experience utilizing tools and systems for travel, expense reporting and approvals, office booking and scheduling.
• Exceptional written and verbal communication skills; exemplary interpersonal skills including a professional in-person and virtual presence.
• Excellent attention to detail and comfort partnering with others to track and meet deadlines.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.