Event Coordinator

This is a Full Time Job

NBCUniversal is looking for a Screening Rooms and Special Event Coordinator to join our Studio Operations Marketing and Special Events Team in Universal City, California! In this role, you will serve as the central liaison between StudioPost, Clients, and Studio Operations to ensure the successful execution of screenings and special events.

What you’ll do…
• Coordinate Studio Operations support needs for Screening Rooms bookings, including security, parking, signage, AV, stage furniture, check-in tables, power, and janitorial services.
• Work closely with the StudioPost team regarding screening room schedules
• Partner with on-lot catering to arrange and confirm concessions for screenings.
• Cross-reference Screening Rooms Calendar and Special Events Calendar to identify concurrent events and ensure smooth guest entry and traffic flow.
• Provide on-site support for screenings and events as assigned.
• Coordinate holds and bookings for all Special Events venues.
• Coordinate internal tabletop and Paseo activations.
• Oversee vendor Certificates of Insurance (COIs), ensuring all documentation is accurate and up to date annually.
• Distribute weekly events calendar and bi-weekly production reports.
• Manage the Special Events phone line and field related inquiries.
• Manage the Vice President’s travel arrangements and expense reports.
• Serve as department Finance back-up: processing invoices, P-Card receipts, vendor setups, and credit card transactions.

Qualifications

Let’s Talk About You…
• Communicates with ease – You have a way with words; written and verbal.
• Impeccable attention to detail– You bring customer requests to life by managing schedules and deadlines. The studio operations team will excel with your keen attention to timelines and production logistics.
• Customer Service Champion– No request is too big or too small, you put customers and our people first.
• Creative – You seem to always find a way to solve things no matter how perplexing they may first appear.
• Team Oriented – proven success working in a collaborative environment and willing to assist others as needed.
• Tech-savvy – You are an MS Office and Adobe whiz and can take on new software with ease

What You Must Have:
• Bachelor’s degree in Communications, Hospitality, Marketing, or related field
• 1-2 years of professional experience

What Would Make You a Stand-out:
• Ability to collaborate with key stakeholders at all different levels of an organization.
• Ability to support several projects simultaneously in a fast-paced environment.

Additional Requirements:
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.