Associate Producer, Shoot Production

This is a Full Time Job

The Associate Producer plays a key supporting role, assisting in the execution of promotional content across broadcast, streaming, digital, and social platforms. Working alongside a Lead Producer, this position helps manage logistics, vendor coordination, and production workflows from prep through wrap, ensuring campaigns are delivered on time and on budget. The ideal candidate is a proactive communicator with hands-on familiarity with production sets, third-party production vendors, and the general workflow of promo, photo, and marketing shoots. This role requires a strong attention to detail, organizational skill, and the ability to balance multiple priorities in a fast-paced environment.

Responsibilities
• Support the Lead Producer on all assigned promo and photo shoots, including pre-production logistics, scheduling, and day-of coordination.
• Collaborate with third-party production vendors on shoot planning and production logistics.
• Produce behind-the-scenes (BTS) and embed shoots as required.
• Prepare and distribute materials for pre-production meetings, wrap emails, post-production calls, and project documentation.
• Maintain production calendars, track milestones, and communicate updates to internal teams and stakeholders.
• Collaborate across departments to gather creative assets and assemble comprehensive talent packets for distribution and routing.
• Manage file organization and delivery through Dropbox and SharePoint, including legal agreements, vendor paperwork, and production assets.
• Track and process vendor invoices, update finance documentation, and maintain accurate budget records across SharePoint, Airtable, and other internal systems.
• Monitor and manage shoot communications across Slack channels and email threads, flagging key information or issues for the Lead Producer.

Qualifications

Basic Requirements
• 1–2 years of experience in production, marketing, or entertainment
• Bachelor’s degree in Film, TV, Communications, Marketing, or related field, or equivalent professional experience.

Desired Characteristics
• Detail-oriented with strong follow-through and proactive communication.
• Passion for production and enthusiasm for working in a dynamic, high-volume production environment.
• Interest in building a career in promo production, photo production, or creative marketing.
• Understanding of on-set production environments and familiarity with camera, lighting, and grip terminology.
• Experience working with external production vendors, including managing schedules, deliverables, and contracts.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Knowledge of post-production workflows, file formats, codecs, and deliverables.
• Excellent written and verbal communication skills and comfort working across teams and departments.
• Proficiency in Microsoft Office, Google Workspace, and file-sharing systems such as Dropbox and SharePoint.
• Familiarity with Airtable

Additional Requirements
• This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.