Administrative Assistant to the Chairman

This is a Full Time Job

The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios.

Essential Responsibilities
• Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials
• Ensure calendar is up-to-date with latest event & meeting details
• Assist with travel itinerary and confirm any logistics
• Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence
• Prepare meeting materials including credit/client list, bio, & recent headlines
• Cover desk & phones of Executive Assistant when needed
• Run (often time-sensitive) errands on and off the lot
• Interact across all NBCUniversal business units and functions–including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams

Qualifications
• Bachelor's degree or higher
• 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
• Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
• Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
• Candidates must have a valid driver's license and reliable form of transportation

Desired Characteristics
• High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
• Extreme attention to detail and organizational skills
• Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
• Strong sense of urgency
• Ability to take direction from multiple people
• Impeccable communication skills & sound judgement to escalate information to appropriate parties
• Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office
• Experience working at an agency or in the entertainment industry
• Demonstrated interest in strategy, business development, and strategic initiatives

Additional Requirements:

Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite