Administrative Assistant, Intellectual Property

This is a Full Time Job

Join our NBCUniversal EPIC Legal Team! EPIC symbolizes key foundational principles as we strive to be extraordinary partners to our businesses in an evolving environment. Here at NBCU Legal, we are Expert Partners who provide Inspiring and Creative solutions to our clients. We are subject-matter experts who collaborate with our legal colleagues and clients to guide, solve and push for our collective success. We inspire by bringing optimism and positivity to our work, and apply strategic and innovative thinking to support our businesses.

Role Purpose

The Administrative Assistant will provide administrative support to the SVP, Intellectual Property and team in the Corporate Intellectual Property Department.

Job Duties
• Provide high-volume administrative support, and coordinate departmental workflows, including: handling phones, scheduling, filing, and data entry
• Partner with Accounting team to execute department billing
• Coordinate with executives and assistants throughout the company to schedule routine meetings, calls, and appointments
• Prepare expense reports and keep accurate expense account records
• Execute travel arrangements, both domestic and international, and manage updates to plans as needed
• Compose, edit, and proofread correspondence, reports, memos, presentations, spreadsheets, and other documents
• Organize intradepartmental meetings and events
• Collaborate and spearhead special projects, as needed

Qualifications

Basic Requirements
• Minimum 2 years of experience in an administrative support role
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel

Desired Characteristics

• Bachelor's degree preferred
• Experience with legal and billing database tools
• Experience working in a fast-paced environment
• Consummate team player and collaborator
• Excellent oral and written communication, time management, multi-tasking, organizational, and interpersonal skills
• Demonstrated ability to draft and review various documents, and maintain report statuses
• Professional and courteous telephone etiquette
• Excellent attention to detail
• Familiarity with the concept of ''privileged and confidential''

Additional Requirements
• Must be willing to work in Universal City, CA
• Interested candidates must submit a resume/CV online through the link below to be considered
• Must have unrestricted authorization to work in the United States
• This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $45,000 - $60,000.



NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.