Human Resources Coordinator
NBCUniversal
Paris, ILThis was removed by the employer on 3/17/2020 5:42:00 AM PST
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Full Time Job
Responsibilities
OVERVIEW
The HR Coordinator is responsible for performing a broad range of HR and Administrative tasks for NBCUniversal divisions based in Paris, totalling ~110 HC. This position is responsible for interfacing & problem solving directly with employees and with a number of central functions in London (including Benefits, Payroll and Centres of Expertise) and a small team of HR business partners.
KEY RESPONSIBILITIES
Recruiting and Onboarding
Assist with recruitment activity, including posting roles, CV reviews, coordinating interviews & liaising with line managers
Conducting pre-screen phone interviews for all levels and live interviews with line managers for entry level positions
Manage all onboarding activities (including background checks, creating employee files & SAP records, preparation of offer materials)
Prepare contracts & amendments letters for both new & existing staff
Assist in new hire inductions & collection of documentation
HR Processes
Process any system data changes, workflows & paper work for life cycle events such as promotions and leavers
Process systems and paper work for leavers and ensure payroll have up to date and accurate information to process
Accurately maintain and update employee database (SAP) and any other HR systems as required
Maintain and update all HR email distribution lists, as well as staff contact lists
Assist in any program rollouts (i.e. performance review process, salary planning, benefits open enrolment, etc.)
Administration of any employee benefits and ensure that all employee benefits applications are processed in timely manner, e.g. Medical benefit, Childcare Vouchers, Cycle to Work scheme
Ensure any pay-impacting employment changes, data on new joiners and leavers are communicated to any benefits administrator via the correct system.
Maintain clear and accurate employee records
Use appropriate systems to provide accurate reports and data to HR business partners and business leaders
Check and process HR invoices
Organise, conduct and maintain data on leavers and exit interviews.
Reporting and Administration
Run/generate monthly and ad hoc employee data reports and open role reports
Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up
Organise and maintain the filing system for current staff and leavers (electronic & hardcopy)
Maintain and update organisation charts
Assist with change management initiatives as they relate to client group
Manage holidays and sick leave tracking and process
Manage medical examinations: visits organization and follow up
Manage lunch vouchers ordering, treatment and stock control
Ensure a regular legal watch, prepare summaries, and help ascertaining a correct Legal position.
Qualifications
/Requirements
Learning & Development
Manage the training budget follow up
Ensure training registrations are done through the training portal
Ensure candidates registrations
Source external training providers
Manage training paperwork flow (feedback forms etc)
Client Services
Provide support on external queries from clients including, but not limited to benefits, payroll, holiday, mortgage, employee reference requests or redirect clients to appropriate contacts
Support employees to self-serve using appropriate HR systems or Benefits portal.
Deliver high client service by offering solutions and effectively problem solving questions or concerns raised by clients
Act as the primary liaison with several HR departments including Payroll and Benefits, in order to manage and resolve day to day employee issues
ABOUT YOU
Educated to degree level or equivalent
Methodical, accurate and organised with excellent attention to detail
Solid experience in payroll area
Solid working knowledge and experience in SAP and ability to produce and analyse reports.
Strong customer service ethos always putting the needs of the employee and manager first
An ability to multi task and prioritise a consistently heavy workload
Willingness to learn, solution orientated and curious with an appetite to continually review and improve processes.
An ability to be discreet and professional and maintain confidentiality of information
Ability to cope in a fast, dynamic and ever evolving environment in a calm and professional manner
Previous experience in Human Resources administration, systems, reporting preferably within a Broadcasting/Media environment.
Interest in pursuing a broader career in Human Resources
Excellent computer skills including strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Strong interpersonal skills
Strong written and verbal communication skills
Full English language capabilities
REQUIREMENTS
All applicants must be able to provide documentation to prove they are able to work in their country of hire
The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.