Human Resources Assistant - Ad Sales
NBCUniversal
New York, NYThis was removed by the employer on 10/2/2020 4:56:00 AM PST
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Full Time Job
Responsibilities
Role Summary
The HR Assistant will perform a broad range of client support activities within Ad Sales covering all areas within the Human Resource function. Responsibilities include but are not limited to; interfacing and problem solving with business partners including: Talent Acquisition, Finance, Benefits, Payroll, HRIS & Corporate Human Resources. This position will manage the administrative support for the team including; employee data, organizational charts, internal HR projects, workflow forms, payroll processing, system updates, etc. This position will report to the Senior Vice President, Human Resources for Ad Sales.
Responsibilities
• Provide administrative support to the SVP including travel arrangements, answering phones, scheduling meetings, maintaining calendar, expenses, etc.
• Maintain distribution lists, shared drives, and provide general office support as needed
• Plan logistics for meetings, events, roundtables, including room reservations and technology set-up
• Serve as primary user for SAP HR transactions including onboarding, terminations, workflow forms, & data validation exercises
• Draft, type and proofread project reports, letters, memos, presentations, spreadsheets and other documents
• Answer and/or refer employee questions about Payroll, Benefits, Work/Life, Employee Perks, paid time off, company policies, etc
• Attend business meetings with other members of the HR team assist with attendance lists, set up and note taking as needed
• Run regular and ad hoc reports from HR systems in support of both the human resources and finance teams
• Maintain and update departmental org charts
• Assist in administering the Ad Sales pipeline programs, including our internship program
• Assist in training, recruitment efforts, resume screening, and potentially interviewing
• Maintain virtual personnel files for Ad Sales employees as well as working with NBCU Document Management
Qualifications
/Requirements
Basic Qualifications
• Bachelor's Degree
Eligibility Requirements
• Interested candidate must submit a resume/CV through the link below to be considered
• Must be willing to work in New York, NY
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older
Desired Characteristics
Desired Characteristics
• Advanced expertise with all Microsoft computer programs specifically with Microsoft Excel (ability to process data, create pivot tables, charts and formulas), PowerPoint and Visio
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to quickly and accurately answer employee questions
• Ability and willingness to take on the administrative duties, heavy work flow processing
• "Customer service" minded professional
• Exceptional communication skills, with the professional savvy of communicating at all levels
Strong interest in a career in Human Resources and the media industry
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment