HR Coordinator
NBCUniversal
London, UKThis was removed by the employer on 9/5/2019 5:42:00 AM PST
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Full Time Job
Responsibilities
Division: NBCU International
Position: HR Coordinator
Reports to: HR Director
Location: London
OVERVIEW
Our business is continuously evolving as a leading media entertainment organisation and the HR Coordinator will play a big part in supporting that growth from a people perspective.
This is a fantastic opportunity to join our forward-thinking HR team as a Coordinator dedicated to client groups such as Media Operations, Technology, Finance and Tax. This role sits at the core of the HR team and is the go to person for our local employees with people related queries.
You will be highly organised and be responsible for delivering first class employee administration, providing operational and systems support to employees and for the procedural applications of HR systems and operations, including SAP and Payroll.
Finally, you will have a strong desire to learn more, be involved in broader team projects and be an integral part of the HR community. This role will offer you exposure to a wide range of HR initiatives and projects that extend beyond a normal HR support role.
KEY FOCUS AREA
• Initiate the Recruitment process, by creating the new role in SAP and liaising with the Talent Acquisition team to ensure the role is ready to attract great candidates
• Own the onboarding process, ensuring that all employees have the relevant paperwork and are processed accurately on SAP
• Accurately maintain and update employee database (SAP) and any other HR systems as required
• Prepare contracts and letters for new and/or existing staff
• Create and maintain employee folders
• Manage all on boarding activities
• Pull various reports on absence management, recruitment and turnover etc to highlight areas for improvement
• Understand the basic employment law for contracts and right to work
• Track and capture any visa and immigration related documentation
• Process any system data changes, workflows & paper work for life cycle events such as promotions and leavers in a timely and accurate manner
• Assist in projects or relevant program rollouts (performance management, salary planning, benefits etc.)
• Use BW and other HR systems to provide accurate reports and data to HR business partners and business leaders
• Check, process and raise purchase orders
• Organise, conduct and maintain data on leavers and exit interviews
• Provide support and advice on all HR admin and queries from clients including, but not limited to benefits, payroll, holiday, mortgage, employee reference requests or redirect clients to appropriate contacts – be an expert here
• Educate and support employees to self-serve using appropriate HR systems or Benefits portal
• Maintain and update all HR email distribution lists, organisational charts, as well as relevant staff contact lists
• Deliver high client service by offering solutions and effectively problem solving questions or concerns raised by clients
• Assist in any program rollouts (i.e. performance review process, salary planning, benefits open enrolment, early careers programs, etc.)
• Act as the primary liaison to proactively resolve day to day employee queries
• Maintain clear and accurate employee records
• Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up Support the Internship programme for Operations & Technology, partnering with the Early Careers Manager, to identify talented Interns
• Organise and maintain the filing system for current staff and leavers (electronic & hardcopy)
• Provide support on external queries from clients including, but not limited to benefits, payroll, holiday, mortgage, employee reference requests or redirect clients to appropriate contacts
• Act as the primary liaison with several HR departments, in order to manage, support and resolve day to day employee issues
SKILLS AND EXPERIENCE
• Proven operational HR experience with a good working knowledge of HR practices and procedures, preferably within a large, matrix organisation
• Experience of undertaking transactional HR administrative work, including data entry into HR systems and creating paperwork where attention to detail is essential
• Solid working knowledge and experience in SAP and payroll input with an ability to produce and analyse reports
• Methodical, accurate and organised with excellent attention to detail and enjoy this!
• Proven ability to multi task and prioritise a consistently heavy workload
• Strong customer service ethos always putting the needs of the employee and manager first
• Willingness to learn, solution orientated and curious with an appetite to continually review and improve processes.
• An ability to be discreet and professional and maintain confidentiality of information
• Ability to manage within a fast, dynamic and ever evolving environment in a calm and professional manner
• Ability to cope in a fast, dynamic and ever evolving environment in a calm and professional manner
QUALIFICAITONS/REQUIEMENTS
• Excellent computer skills including advance level of knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Strong interpersonal skills
• Ability to analyse data and present to a non-specialist audience is desirable
• understand information and data
• Strong written and verbal communication skills
• Fluent in English
• SAP and / Success Factors experience is desirable
• HR Coordinator with proven operational HR experience looking to pursue a broader career in Human Resources
REQUIREMENTS
All applicants must be able to provide documentation to prove they are able to work in their country of hire
The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.
Qualifications
/Requirements
N/A