Coordinator, Human Resources
NBCUniversal
New York, NYThis was removed by the employer on 3/30/2017 6:41:00 PM PST
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Full Time Job
Responsibilities Role Summary
The HR Coordinator is responsible for performing a broad range of HR and Administrative support for a client base of Advertising Sales. This position is responsible for interfacing & problem solving with a number of business partners including: Staffing, Finance, Benefits, Payroll, Compensation, HRIS & Corporate. The coordinator will support 3 HR business partners.
Responsibilities
Client Service
• Respond to routine questions from clients including, but not limited to benefits, payroll, vacation or redirect clients to appropriate contacts
• Deliver high client service by offering solutions and effectively problem solving questions or concerns raised by clients
• Act as the primary liaison with several HR departments including Payroll and Benefits, in order to manage and resolve day to day employee issues
Recruiting, Staffing & Onboarding
• Prepare job descriptions for open positions, and post open jobs via nbcunicareers.com
• Source resumes and set up high-level interviews when needed
• Perform reference checks on potential new hires when needed
• Process new hires in SAP
• Ensure physical setup is complete for all new employees including phones, workspaces and computers. Assist with space planning in the office
• Lead recruiting of temporary talent through Agile1
• Work with business clients in processing YOH setup requests for temporary employees
HR Processes
• Process workflows for data changes, promotions, timekeeper actions, termination paperwork and others
• Prepare severance estimates, complete separation agreements & coordinate all final payroll payments
• Serve as primary user for all HR systems: SAP, Timekeeper, Brassring etc.
• Maintain and update all employee email distribution lists, as well as staff contact lists
• Assist in intern recruitment events, setup and recruitment. Act as an HR contact if needed for interns during their semester
• Assist in program rollouts (i.e. performance review process, salary planning, benefits open enrollment, etc.)
• Deliver training to employees with direction and support of team as needed
• Keep apprised & updated on new regulations, company policies & procedures
• Attend & participate in training courses pertinent to Human Resources as required
Reporting/Administrative
• Lead the preparation of the quarterly diversity report
• Run/generate monthly and ad hoc employee data reports in the system on an as needed basis
• Plan logistics for employee meetings, trainings, roundtables, including room reservations and technology set-up
• Provide administrative HR support, including preparing presentations, generating monthly and ad hoc reports and sending employee communications
• Assist with change management initiatives as they relate to client group
• Maintain and create all hard copy employee files onsite, also complete I-9 verifications for all new employees
• Maintain and update organization charts Qualifications/Requirements Basic Qualifications
• Bachelor's degree
• Minimum of 1 year of HR or related experience in meeting fast paced employee based or client needs
• Minimum of 1 year of administrative experience, working with Microsoft Excel
Eligibility Requirements
• Interested candidate must submit a resume/CV through the link below to be considered (note job#: 31690BR)
• Must be willing to work in New York, NY
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older Desired Characteristics Desired Characteristics
• Bachelors and / or Masters in Human Resource Management or related field preferred
• Human Resource certification, training or professional human resource affiliations
• Mid to advanced expertise with Microsoft Excel (ability to process data, create pivot tables, charts and formulas)
• Experience with SAP and BrassRing
• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to resolve employee issues
• Ability and willingness to take on the administrative duties, heavy work flow processing
• ''Customer service'' minded professional
• Exceptional communication skills, with the professional savvy of communicating at all levels
• Possess a natural, yet professional ease at working with and relating to the needs of employees in a fast-paced, ever-changing environment
• Experience with PowerPoint and Outlook preferred
• Understanding of business financials preferred