Executive Assistant to Publicist

This is a Full Time Job

Responsibilities:
• Assist publicist with day to day administrative tasks, including scheduling, calendar management, note-taking, expense reports, phone and email correspondence.
• Coordinate client logistics for press events, interviews, segments, red carpet appearances, and photo shoots.
• Create and maintain client schedules.
• Maintain digital press kits, including client bios.
• Monitor media coverage and compile daily/weekly media clippings reports and service clients with digital breaks.
• Draft memos for approval by senior team members.
• Process client requests in a timely manner.
• Liaise with counterparts in both New York and Los Angeles.

Requirements:
• A bachelor's degree in Public Relations, Communications, Journalism, Marketing, English, or a related field.
• An interest in the entertainment industry or prior experience working with a studio/agency/media company (internships included).
• A creative, solution-oriented thinker and a multitasker who can meet deadlines and manage several projects simultaneously.
• Capable of maintaining complete confidentiality around Client information and schedules.
• Extremely well-organized and able to work in a supremely fast paced environment.
• Excellent verbal and written communication skills.
• Proactive nature that is focused, sharp, resilient, and has a hard-working spirit.
• Grace and tenacity under pressure with a positive-minded, 'can do' attitude.
• Motivated, resourceful, able to work independently or as part of a team.
• The ideal candidate will stay in this role for a few years before wanting to grow, though being mentored is very much part of the positioning and there is potential for growth from within.
• Must be in either Los Angeles or New York full time and be able to work from our office Monday-Friday