Legal Assistant
MTV
Hollywood, CAThis was removed by the employer on 2/4/2019 4:56:00 PM PST
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Full Time Job
This position is responsible for providing administrative support for the Business & Legal Affairs Department for MTV, VH1 and Logo located in Hollywood, CA.
• Answer, screen and direct phone calls
• Format time-sensitive documents where attention to detail is key
• Draft documents using basic templates
• Draft emails and manage document distribution and requests
• Filing, copying and creating folders and binders
• Organization of project files and related information, including uploading to and searching in department document databases
• Research and prepare materials and charts for specific projects
• Coordinate internal meetings and conference calls, both regularly scheduled and special-purpose, including coordinating booking conference rooms and IT support
• Prepare information, agendas and materials for meetings
• Assist with the creation of both internal and external presentations, which may be via Excel or PowerPoint
• Option tracking
• Manage Outlook calendar and contacts, including project contact lists and calendars
• Schedule internal and external meetings, lunches, events etc.
• Oversee and schedule all business related travel, including hotels, flights, transportation and events
• Prepare and submit travel and expense reports
• Establish and maintain relationships with internal departments and external parties
• Organize department specific events
• Provide support in all aspects of attorney’s work day
Basic Qualifications
• 2-3 years of administrative experience
• High proficiency with PC and Microsoft software including, Outlook, Word, Excel and PowerPoint
• Exceptional organizational skills and attention to detail
• Excellent written, verbal, and interpersonal skills with the ability to interface with senior management, staff, other administrators, and external parties
Additional Qualifications
• Bachelor’s degree
• Passion for the business side of the entertainment industry
• Excellent multi-tasking skills and ability to prioritize and deliver under tight deadlines in a calm manner
• Ability to problem solve and trouble shoot