Executive Assistant

Full Time Job
Viacom is home to premier global media brands that create compelling entertainment content - including television programs, motion pictures, short-form content, games, consumer products, podcasts, live events and social media experiences. In our business, understanding different cultures is a major advantage. Our brands, from MTV and Nickelodeon to Paramount and BET, appeal to and reflect an extraordinarily diverse array of consumers. We embrace global diversity and inclusion in all its forms, on screen and off, from our programming and films to employee programs and Viacommunity initiatives.

Viacom Inc., is seeking an experienced, highly qualified Executive Assistant for a Senior Executive.
As the ideal candidate in this role, you will be extraordinarily capable of multi-tasking and appropriately handling sensitive information. You will anticipate the needs of a busy executive and take the initiative to solve problems thoughtfully and independently. You will partner with the Senior Executive’s Personal Assistant, as well as C-Suite Senior Executives and their support staff. You will report directly to the Senior Executive and are based in New York City.

Responsibilities:

As the Executive Assistant, you will demonstrate superb judgment while managing a variety of situations and confidential matters with utmost the discretion. You will: craft and deliver strong verbal and written communications; exercise exceptional administrative and organizational skills; demonstrate strong capability to handle multiple tasks and balance multiple priorities. Your impeccable interpersonal skills present with a poised, polished, and friendly attitude. You are a self-starter who is able to prioritize effectively for yourself and the Senior Executive, and you are able to work excellently under pressure. Your strong business insight reflecting a high level of awareness, competency and efficiency in all you do is critical.

Job Requirements:
• Be highly responsive to direct and anticipated requests; providing fast, accurate, and thoughtful replies to requests, following up on action items on behalf of the executive as appropriate.
• Heavy scheduling and calendar management including coordination of complex meetings including multiple participants and locations.
• Create and modify travel itineraries quickly and accurately. Inform and plan actions based on the itinerary with appropriate parties, monitoring throughout. Process associated expenses as required.
• Managing meeting logistics, conference rooms, AV equipment, displaying presentations, etc.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Screen and respond to phone calls and email as appropriate. Handle incoming/outgoing packages and mail.
• Partner with other company administrative assistants to collaborate, obtain information, problem solve and achieve desired results.
• Successfully execute deliverables with a hands-on approach, including drafting correspondence, preparing presentations, and other tasks that support the executive’s effectiveness.
• Manage special projects, run occasional personal errands and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily. Always monitor emails during working hours and before and after them.

Basic Qualifications

• Minimum of ten (10) years of proven success supporting executives and/or a senior executive team.

Additional Qualifications

• Bachelors’ degree preferred.
• Strong execution and organization skills that enable you to prioritize and execute multiple priorities seamlessly with excellent attention to detail.
• Excellent operational knowledge of Microsoft Word, Outlook, PowerPoint, Excel.
• Very strong interpersonal skills and the ability to build relationships with internal and external partners.
• Superior written and verbal communication skills.
• Demonstrated proactive problem-solving skills with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion.
• Holds highest ethical and moral standards.
• Thrives in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.

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