Executive Assistant, Strategic Development - MTV Studio, MTV, VH1, CMT & Logo
MTV
New York, NYThis was removed by the employer on 6/28/2019 1:55:00 PM PST
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Full Time Job
The Executive Assistant will be responsible for assisting the SVP of Strategic Development with the day-to-day operation of the department, via a full-range of administrative support.
Included Brands: MTV Studio, MTV, VH1, CMT and LOGO
Responsibilities
Include:
• Maintain accurate appointment calendars, contacts and meeting-specific distribution lists for the SVP via Outlook
• Coordinate a high volume of internal and external meetings, appointments, off-sites, presentations, luncheons and/or dinners
• Telephone coverage which includes answering all incoming telephone calls: screening, prioritizing and relaying messages to SVP or the appropriate team member
• Compose and disseminate e-mails, memos, announcements and mail for SVP and department, responding to all inquiries in a timely manner. Copying, scanning and faxing business documents when needed
• Book transportation, accommodations and reservations for domestic and international business travel. Summarize via comprehensive itineraries
• Prepare, submit and file T&E reports
• Create and maintain filing system for SVPs current and archived documents. Frequently updating binders containing each SVP’s most current, top items of business
• Aid in the assembly and editing of decks via PowerPoint presentations
• Track and ship all incoming and outgoing packages
• Design and update departmental documents, charts and forms via Word & Excel
• Maintain, update and distribute the IP-title tracking chart across all brands
• Work efficiently & effectively with Viacom Media Networks’ support departments, i.e. business and legal affairs, production, development, travel management, facilities, technology help desk, accounts payable, etc. to fulfill job responsibilities, building bridges and key relationships as needed
Basic Qualifications
• Minimum of 2-3 years as an assistant to a senior-level executive, preferably in the entertainment/media industry
• Bachelor’s degree required
• Flexible with overtime and after-hours correspondence
Additional Qualifications
• Adept with PC computers and standard office equipment. Proficient in Microsoft Office software: Word, Outlook, PowerPoint and Excel
• Professional and personable demeanor with an emphasis on composure, flexibility and discretion
• Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organization (both internal and external), particularly senior levels
• Exemplary oral and written communication skills
• Superior organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines
• Proven ability to act autonomously in day-to-day activities