Executive Assistant to EVP and SVP

This is a Full Time Job

Job Title: Executive Administrative Assistant

Responsibilities:

• Perform administrative duties of advanced degrees of complexity for the EVP General Counsel and the SVP People Practices.
• Manage correspondence which is often of a confidential nature, prepare research, screen incoming phone calls and mail.
• Communicate on behalf of the EVP/SVP, and act as the ''gatekeeper.''
• Handle special projects such as designing and preparing presentations, coordination of complex meetings or travel.
• Develop an acute understanding of the EVP/SVP’s work style, requirements, and preferences.
• Manage the EVP/SVP’s calendars.
• Accept the delegation of less consequential executive tasks, perform those tasks with minimal disruption to the EVP/SVP, actively listen and resolve problems, and anticipate and meet the challenges of a fast-paced environment.

What will you do?

• Answer and screen EVP/SVP’s telephone calls and visitors.
• Tactfully handle inquiries and/or refers to appropriate party.
• Review and answer mail and inquiries on own initiative and determine if EVP/SVP’s action is required.
• Schedule and maintain EVP/SVP’s calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
• Coordinate SVP’s travel, hotels, and ticketing for special events.
• Independently gather, compile, and analyze information from multiple sources; prepare a variety of detailed memos, reports, or itineraries.
• Act as liaison between EVP/SVP and MSG’s senior management relating to executive issues.
• Coordinate all paperwork necessary for the EVP/SVP to approve.
• Ensure that office equipment works properly.
• Manage the coordination and tracking of all internal department Ticket Requests.
• Assist and manage the completion of special projects as requested by the EVP/SVP.

What do you need to succeed?

• Minimum of 8 years’ experience as an Executive Assistant /Administrative Assistant to a C-Suite Level Executive.
• Able to always maintain confidentiality and professionalism.
• Well-organized and detail-oriented with the ability to multi-task.
• Strong judgment, decision making, time management, and prioritizing skills.
• Highly proficient in Microsoft Outlook, Excel, Word and PowerPoint.

Special Requirements

• Ability to work a flexible schedule inclusive of days, nights, weekends and holidays.

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