Event Operations Administrator

This is a Part Time Job

Who are we hiring?

The Event Office Administrator is responsible for the overall operation and supervision of the Event Operations Offices and the Guest Experience Desks.

What will you do?
• Communication liaison for positive resolution of event related issues.
• Creates positive and memorable guest experiences.
• Tracks the interaction/activity of Event Staff and produces a report at the conclusion of each event summarizing the event's activities.
• Facilitates/tracks inventory of relocation seats, notifying senior event staff when allocation has been depleted.
• Tracks, communicates and follows-up with all guest issues and reports them to Guest Services Manager.
• Process all event related paperwork for corporate wide distribution.
• Monitor and document radio, telephone and chat communication.
• Dispatch appropriate staff to event related issues.
• Provide Guest Services with radios and any event related equipment.
• Report accurate labor calls to Finance/ Management.
• Work with Event Manager and Event Supervisors to provide all assignment needs.
• Works with Accessibility Services group as necessary for possible seat relocations.
• Distributes & tests Assistive Listening Devices (ALDs) for guests requiring an accommodation.
• Distributes sensory bags for guests requesting an accommodation and records usage for supply orders.
• Assists and records sensory room usage for guests requesting an accommodation.
• Assist Guest Relations & Security Departments in tracking Lost & Found items.
• The Event Office Administrator provides administrative support to all Guest Services Staff and Management.
• Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.

What do you need to succeed?
• The ideal candidate will have knowledge of an Arena/Theater layout, as well as event staff roles and their associated areas of responsibility.
• Ability to interact with all levels of management and venue departments.
• Must have excellent verbal and communication skills along with excellent interpersonal skills.
• Must be able to handle sensitive, heightened, and urgent customer situations on-site.
• Must have knowledge of Microsoft Excel and Outlook.
• Must be detail oriented and extremely organized with the ability to multi-task in a high volume, fast paced and deadline-oriented environment.
• Ability to perform tasks in small work environments over extended periods.
• Must be able to pass and maintain certification in a comprehensive alcohol management program.
• This position is part time and is scheduled based on events.
• Must be able to work a flexible schedule inclusive of early mornings, weekends, nights and holidays.

Special Requirements
• Must be comfortable with heights.
• Ability to lift up to 50 pounds.
• Must be comfortable operating a limited mobility lift.
• Must be willing to rotate to various positions within a shift.

#LI- Onsite