Accounts Payable Manager

This is a Full Time Job

The Manager Accounts Payable will be responsible for coordinating the various methods of invoice receipt and processing, including direct entry into Oracle and multiple automated systems. This role will also oversee functions including employee expenses, company P-cards, recoupments, 1099 reporting, and wire payments.

What will you do?
• Coordinate and process vendor invoices, including specialized procedures for certain vendors and invoice types.
• Review invoices against purchase orders and work orders, collaborating with appropriate teams to resolve discrepancies.
• Reconcile daily invoice processing to ensure invoices are accurate and ready for payment.
• Prepare detailed reports for the Finance team under the direction of the Senior Director, including forecasting, deferrals, and departmental metrics.
• Meet daily processing and reporting deadlines while adapting to changing priorities.
• Maintain and update the Accounts Payable database.
• Enforce company policies and procedures while maintaining strict confidentiality.
• Analyze ad hoc reports to support the goals and objectives of the Accounts Payable department.
• Prepare weekly cash requirement reports to forecast payment needs.
• Maintain record retention in compliance with federal regulations and company policies.
• Provide training and support to Accounts Payable staff.
• Build and maintain strong working relationships with vendors and internal teams to improve departmental efficiency.
• Identify and assist with implementing operational improvements within the department.
• Participate in special projects and support SOX, KPMG, and internal audit requests.
• Provide managerial support and assist with departmental responsibilities to ensure efficient daily operations.

What do you need to succeed?
• 5 years Accounts Payable experience
• Bachelor's degree in accounting, finance, or related field is a plus.
• Ability to establish and maintain relationships across all levels of the company and with external suppliers.
• Strong decision-making skills with the ability to prioritize responsibilities and work independently with minimal supervision.
• Ability to support all departmental functions effectively.
• Knowledge of various types of invoicing, including purchase orders and employee expenses.
• Detail-oriented with strong organizational and analytical skills.
• Strong verbal and written communication skills, with the ability to manage internal and external relationships.
• Professional telephone etiquette and business communication skills.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and advanced Excel (PivotTables, VLOOKUP); Oracle experience is a plus.

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