HR Assistant

This is a Full Time Job

The Role

As our HR Assistant in Los Angeles, you will serve as an operational anchor for our Global People & Culture team. This role bridges team administration, payroll support, new-hire onboarding, candidate logistics, and front-of-house hospitality. Working closely with both HR Operations and Talent Acquisition, you'll ensure our team members and candidates experience a seamless, welcoming environment from day one. If you thrive in a fast-moving creative setting, value precision, and bring a warm, solutions-focused approach to your work, this is a distinct opportunity to build broad HR generalist experience on a global scale.

This role will report ON-SITE in our Los Angeles Office 5 days a week, and the expected working hours are between 8:00am to 5:00pm

What You'll Do

Payroll & General HR Support
• Support bi-weekly and semi-monthly payroll cycles in Rippling by entering data, reviewing timesheets, and auditing basic changes.
• Maintain clean employee profiles in Rippling across new hires, team transitions, compensation updates, and offboardings.
• Respond to routine employee questions regarding policies, benefits, and HR processes, escalating as appropriate
• Assist with maintaining personnel files and ensuring data accuracy across HR systems
• Support ad hoc HR projects and administrative tasks as assigned

Onboarding & Compliance
• Lead new-hire documentation workflows, executing compliant and timely I-9 verifications (Section 1 & 2 reviews and E-Verify processing).
• Assigns and tracks completion of mandatory training for new hires, ensuring compliance deadlines are met and following up as needed.
• Send clear, welcoming first-week communications and assist with initial day-one logistics.

Recruiting Coordination
• Schedule candidate interviews across complex team calendars, time zones, and communication channels.
• Maintain accurate candidate data in the applicant tracking system, initiate background checks, and assist with offer packages.
• Coordinate on-site candidate visits, ensuring every prospective team member has a smooth, positive interview experience.

Front Desk & Workplace Operations (As Needed)
• Provide as-needed front desk cover, greeting guests, vendors, and candidates with a warm, professional presence.
• Support overall office vibrancy by assisting with administrative deliveries, visitor logs, and localized team initiatives.

Requirements

What You'll Bring
• 1–2 years of HR, payroll, or high-volume administrative support experience (structured internship experience welcome).
• Exercises discretion and maintains strict confidentiality when handling sensitive employee and HR information.
• Demonstrates sound judgment when handling ambiguous situations, prioritizing tasks, and knowing when to escalate.
• Familiarity with HRIS (Rippling) and ATS (Workable), preferred
• Practical understanding of I-9 compliance standards and employee recordkeeping.
• Sharp organizational skills with meticulous attention to detail and data accuracy.
• High integrity and discretion when working with sensitive, confidential workforce data.
• A proactive, welcoming communication style that builds immediate trust across all levels of the business.
• Proficiency with Google Workspace and Excel
• Bachelor's degree preferred, or equivalent combination of education and experience.

Why Moonbug?

You'll work behind the scenes with a team that shapes how millions of children learn, play, and grow every day. We offer a highly collaborative, fast-evolving workplace where creative energy meets structured operational excellence-giving you the space to grow your career while contributing to world-class entertainment.