Office Coordinator

This is a Full Time Job

The Office Coordinator serves as the first point of contact for visitors and callers, providing exceptional customer service while supporting daily administrative operations to ensure a welcoming and efficient office environment.

Are you an experienced administrative professional who is organized, deadline-oriented, and loves sports? We would love to hear from you!

Responsibilities:
• Warmly welcome and assist visitors upon arrival, ensuring a positive first impression and directing them to the appropriate personnel or department.
• Screen and route incoming calls efficiently, ensuring inquiries are directed to the appropriate personnel or department while maintaining a courteous and professional tone.
• Provide basic information about the company and its services to visitors and callers.
• Assist with all aspects of space/infrastructure planning (ex., moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Support Facility Resources with coordinating and managing deliveries.
• Support company operations by maintaining office systems.
• Track and route incoming maintenance requests to ensure office facilities and appliances are in good running order.
• Monitor visitor access and ensure compliance with security procedures.
• Maintain a clean and organized reception area.
• Assist with Accounts Payable (AP) invoicing processes.
• Assist in coordinating parking for employees and guests.
• Provide general administrative support to staff and management.
• Assist with event coordination and logistics as needed.
• Other duties as assigned.

Minimum Qualifications:
• Bachelor's degree.
• 1 years of experience as a Office Coordinator.
• Knowledge of Microsoft Office applications, i.e., Word, Excel, Outlook, Teams.
• Excellent interpersonal, written, and verbal communication skills.
• Deadline-driven with excellent attention to detail.
• Effective organizational skills, able to efficiently balance several projects at once, prioritizing as needed.
• Ability to maintain confidentiality of company information.
• Flexibility to work evenings, weekends, and holidays as needed.