Executive Assistant

This is a Full Time Job

The Executive Assistant is responsible for providing administrative support to two senior executives, the Chief Financial Officer and the Executive Vice President and General Counsel. Ideal candidates will be self-starters who can work across different levels and functions in the organization and who also understand the importance of the discretion required in supporting senior level executives.

Are you an outgoing and ambitious professional who is a clear self-starter with positive relationship building skills? We would love to hear from you!

Responsibilities:
• Manage incoming and outgoing communications.
• Assist in organizing events, meetings, and business engagements.
• Handle filing and other general administrative tasks.
• Coordinate scheduling and travel, prepare and submit expense reports, manage credit card.
• Work with Finance and Legal Departments as required.
• Assist and support the Executive Office as needed.
• Assist in preparing and distributing various financial reports and related documents internally to MSE management and externally to auditors, lenders, Leagues.
• Circulate and obtain signatures on various corporate documents.
• Coordinate certain corporate tax filings (obtaining signatures, transmittal, etc). Maintain tax files.
• Assist Finance Department in establishing and maintaining certain banking accounts and records.
• Coordinate legal documents for signature(s).
• Assist in governmental reporting and corporate filings, including renewing certain licenses and permits.
• Assist in maintaining document management system and corporate records.
• Assist with insurance-related matters (e.g., requesting and distributing Certificates of Insurance as required by contracts).
• Manage legal invoices.
• Other duties as assigned.

Minimum Qualifications:
• Bachelor's degree or equivalent experience.
• 2 years of office management experience.
• Excellent interpersonal skills, with the ability to interact effectively and in a professional and diplomatic manner with internal and external clients at all levels.
• Organized with the ability to work efficiently and problem-solve in a dynamic, fast paced work environment.
• Strong professional ethics and sensitivity in dealing with confidential information.
• Excellent planning and time management skills with strong attention to detail.
• Strong communication skills both verbal and written.
• Digital literacy and proficiency using the Microsoft Office suite.

Pay Range: $65-75k USD.

Benefit Eligibility: This role is eligible to participate in health and welfare benefits.