Arena Experience Specialist

This is a Full Time Job

The Specialist, Arena Experience is responsible for providing administrative support to the Arena Experience team, which is comprised of Guest Experience, Suites & Guest Services. This position will focus on delivering outstanding customer service while supporting part-time staffing needs.

Are you an experienced administrative professional who is organized and deadline-orientated and loves sports? Apply today! We would love to hear from you!

Responsibilities:
• Supervise 400 part-time union event staff as well as 40 nonunion supervisors across Guest Experience, Suite Experience & Guest Services.
• Use specialized software for scheduling/administration (ABI), Incident reporting (24/7), training (SkyPrep), ticketing issues (TM1) and other relevant applications to support the planning and execution of events.
• Develop and distribute supporting materials and resources to event staff to ensure they have the information and tools needed to perform their roles effectively.
• Coordinate event needs including staff schedules, event assignments, staff check in, and event reports.
• Track and maintain team member information including employee files and contact information.
• Respond to guest concerns as they arise in person, via email, and over the telephone and figure out appropriate implementation of service recovery as needed.
• Support part-time staffing hiring including reviewing applications, completing interviews, coordinating onboarding and maintaining departmental records/employee forms.
• Reconcile department payroll.
• Build signage to communicate various information for assigned events.
• Track and update guest concerns records for past and future events.
• Coordinate ordering of department supplies, uniforms and other items.
• Support the preparation and execution of staff trainings both in-person and digitally.
• Compile and track department purchases into yearly budget book.
• Understand and act in compliance with the Collective Bargaining Agreement between MSE and the part-time union staff.
• Act as Manager on Duty for events as needed, directly supervising the Arena Experience event staff, supervisors, first aid team and ensuring the wellbeing and positive experience of all guests in attendance.
• Support Dispatch, Guest Services and Wardrobe (equipment inventory/distribution) as needed.
• Supervise staff attendance, contacting staff as needed.
• Other duties as assigned.

Minimum Qualifications:
• Bachelor's degree or equivalent experience.
• 1 years administrative experience.
• Strong proficiency in MS Office, including Word, Outlook, PowerPoint and Excel.
• Knowledge of ABI, preferred.
• Ability to effectively balance a diverse workload and prioritize workload in order to complete projects in a timely manner.
• Strong organization skills and attention to detail.
• Excellent interpersonal, written, and verbal communication skills.
• Flexibility to work evenings, weekends, and holidays as needed.