Executive Administrative Assistant

This is a Full Time Job

MLBPAA seeks an Administrative Assistant to manage complex calendars, coordinate travel, support presentations and special projects and serve as a trusted partner who understands priorities and maintains confidentiality. A successful candidate is self-motivated, quick-thinking, flexible, and able to juggle responsibilities with an emphasis on organization and attention to detail.

Responsibilities:
• Coordinate scheduling and calendar management for CEO
• Arrange and manage travel, including flights, hotels, ground transportation, and itineraries as needed
• Prepare and submit expense reports
• Organize and support staff meetings, business leads and research, and leadership meetings
• Act as a point of contact between executives and internal and external colleagues including members, donors and industry colleagues.
• Provide administrative support to Executive Team as needed
• Prepare presentation decks and assist with project coordination for key initiatives such as Board of Directors meetings, etc.
• Organize Board committee calls and take minutes accordingly
• Support ad hoc requests and special projects as required

Qualifications &

Preferred Skills
• Experience supporting senior executives in an administrative capacity
• Proficient in Microsoft Office Suite
• Self-motivated, collaborative, and able to thrive in fast-paced environments
• Positive attitude and work well both independently and collaboratively
• Strong organizational, time management, and multitasking skills
• High degree of professionalism, discretion, and confidentiality

Job Questions:
• I understand this position is based out of Colorado Springs, CO?
• Do you have prior administrative assistant experience?