Associate Producer, Tech

This is a Full Time Job

The Associate Producer will work on a team dedicated to overseeing projects and managing client relationships for one of the agency's tech clients. Client and project management/oversight are central to this position. This person must be organized, self-motivated, and able to think creatively and quickly, and must be able to approach unique problems in new ways. The ability to work as part of a team is also critical for this position.

DUTIES:
• Managing and executing events, projects, campaigns and partnerships on behalf of tech clients.
• Planning and managing the execution of multi-channel projects that include live events, video production and social and digital driven initiatives.
• Scheduling, coordination and communication between team members across in-house departments (i.e. Creative, Design, Operations) as well as outside organizations/consultants/vendors.
• Working with all members of the assigned project team (including suppliers) to estimate costs and timing related to project research, strategy, design, implementation, measurement etc.
• Managing simultaneous projects in various stages of a project lifecycle.
• Coordinating operational/logistical needs for internal, external and client meetings and presentations.
• Creating and maintaining project documentation including: master project and deliverable timelines, production schedules, status reports, agendas, meeting notes, runs of show etc.
• Participation in brainstorms, team and client meetings and briefings.
• Researching, sourcing and securing vendors/partners/permits as well as negotiating contracts and pay terms (i.e. venues, AV, staging & lighting, scenic and fabrication, talent, hospitality, emerging technologies and artists/designers/engineers, staffing, digital and video producers etc.)
• Actively track project status and progress - set up meetings and send meeting follow-ups.
• Developing, managing and tracking event budgets.
• Working on-site to ensure the seamless execution of every event.
• Travel when required - we produce projects and events across the country and as a result some travel should be expected
• Managing tech client needs and expectations.
• Building upon and strengthening tech client relationships.

The ideal candidate:
• Thrives and is successful in a fast paced environment.
• Is a self-starter - able to work independently and as part of a team.
• Has experience managing clients and expectations directly.
• Is a proactive, thoughtful and strategic planner and thinker.
• Has excellent prioritization skills and the ability to change/shift focus with ease.
• Has experience working with, on behalf of and/or for clients in the travel, hospitality, sports and entertainment industries.
• Has experience preparing, explaining and managing detailed event budgets.
• Gets excited about the tech world and has interest in the tech industry.
• Is passionate about what they do and loves to learn.
• Is excited by the opportunity to wear multiple hats.
• Has a broad network of contacts in the event production, video/digital, social, hospitality and entertainment industries/fields.

REQUIREMENTS:
• A minimum of 3 years in production in experiential marketing/live events and an ability to independently manage small to medium sized projects.
• Client-facing role within agency environment.
• Project work that included live events, video and social tactics/executions.
• Excellent written, presentation and communication skills.
• Has worked as a part of a client/project team.
• Budget management: Ability to create and manage complex project budgets.
• In-office and onsite event management experience.
• A proven track record of executing successful productions.
• Flexibility, a smile and a love of dogs!

When applying, please include links to examples of your work and share your favorite digital experience, product, or site of late.