Executive Assistant & Office Manager
Miramax
London, UKThis was removed by the employer on 7/18/2018 5:09:00 PM PST
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Full Time Job
We are looking for an Executive Assistant & Office Manager to join our International Sales team! This role requires a highly organized self-starter who possesses incredible customer service skills.
RESPONSIBILITIES
• Diary management for the Sales team, including booking of travel and scheduling meetings (flights, cars, meetings, hotels, currency, restaurants, etc.)
• Managing expenses for the whole sales team
• Office management, including, but not limited to, managing relationships with suppliers (stationary, cleaners, IT support, Vodafone, alarm company and building manager) and organizing office expenses
• Coordinating meetings for international markets including EFM, MIPCOM, MIPTV and the LA Screenings
• Working with US Finance team to submit and track Tax form submission with HMRC in the UK
• Event planning to cover screenings both internally and externally as well as anything that may occur abroad. On a limited basis this may involve travel to ensure efficient running of such events
• Market analysis and research from time to time on pressing issues relating to sales. This function will require a close working relationship with the sales team
• Be able to communicate professionally with clients at all levels in order to assist sales team’s efficient functioning
• Work to reduce costs of London office whilst maintaining quality e.g. negotiate with key suppliers, hotels, taxi firms etc.
• Develop strong working relationships with key stakeholders within the Corporate Office to facilitate good communication and efficient workflow
• Assisting and coordinating part of the sales process, as needed - including liaising with other departments based in the US as required to ensure the smooth running of deals (e.g. Sales Administration, Operations, Accounts, Legal etc.).
• Working with internal rights/deal management system FilmTrack to create and maintain accurate spreadsheet files
• Creation of Avails lists, Deal Memos, and Change Orders, as needed.
• Client database management
• Assistance with sales presentations and marketing materials
REQUIREMENTS
• Experience working as a PA/team assistant within the media industries and have strong organizational skills
• Fluent with all Microsoft Office applicaitions and be particularly proficient with Excel
• Excellent written, oral communication and numeracy skills
• Superior phone etiquette