Office Assistant

This is a Full Time Job

About the Minnesota Twins:

At the Minnesota Twins, we are driven by a singular purpose – to up the game, on the field and off. Unwavering in our commitment to deliver championships and be a force for good, our innovative, diverse and incredibly talented team is creating new ways to win, to uplift and to unite. We are proud to be Minnesota's baseball team. We believe in our power to create positive change. We are setting the standard for a modern sports and entertainment brand that shapes a better tomorrow for all.

Position Summary:

The Office Assistant is instrumental in ensuring the seamless operation of our office environment while providing essential support for a variety of administrative tasks and employee experience initiatives. This position is located at the Minnesota Twins Ford Center office in downtown Minneapolis.

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Serves as the point of contact for building maintenance (notices of work/inspections being done, messages that need to be passed to staff, entering work order into Ford Center's platform).
• Coordinates programming for employee events including but not limited to Wine Down Wednesdays (monthly) and Free Lunch Thursdays (monthly).
• Maintains shared office spaces - ensures that supplies (coffee, kitchen supplies, snacks, copy paper, toner, etc.) are stocked and equipment is in clean, working condition. Coordinates repair requests on an as needed basis.
• Assists with various tasks, including receiving/delivery of mail, greeting outside guests, preparation of correspondence, etc.
• Serves as the point of contact for building security inquiries and guest arrivals.
• Handles details of a confidential nature and performs administrative functions based on company policy and the respective Executives views and philosophies.
• Serves as backup to the Executive Assistant team, as needed.
• Coordinates meetings for the Executive Team including sending out notices and booking meeting rooms.
• Interprets requests and helps implement action, decides whether Executives should be notified of important or emergency matters.
• Composed correspondence for the Executive Team; edit correspondence related to the arrangements.
• Arranges travel, accommodations, itineraries, and all correspondence related to the arrangements.
• In the Executive absence, ensures that all requests for action or information are relayed to the appropriate staff member for prompt responses.
• Handles charitable requests for Executives as needed.
• Assists with other projects as assigned by Sr. Executive Assistant.
• Assists other members of the Administration staff as deemed necessary.

Requirement Experience and Education:
• 2 - 4 years of administrative assistant experience.
• Associate degree or higher.

Essential Knowledge, Skills, and Abilities:
• Strong organizational skills, with attention to detail.
• Computer proficiency including - Microsoft Office (Word, PowerPoint, Excel), internet, email, database/contact management, general knowledge of network and telephone systems.
• Good knowledge of general office practice, business English, spelling, and punctuation.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to multi-task and handle issues where confidentiality is essential.
• Flexible and adaptable to changing work environment, accepts responsibility and is self-motivated; efficient, organized and works well under pressure.
• Knowledge of office equipment such as copier, fax machines and multi-lane phones.

Physical Requirements:
• Ability to lift items weighing as much as 50 pounds.
• Must be able to work in a seated position for majority of workday.
• Must be able to be productive utilizing a computer, keyboard, and telephone.
• Must be able to be productive in a work environment where the noise level can be high at times.

This is a part-time position that will work an average of 30-32 hours per week.

This role will work in office 4 days/week.

Are you excited about the opportunity but don't meet every single requirement? We encourage you to apply anyway! Studies have shown that women and people of color are less likely to apply for a job if they don't meet every qualification. At the Minnesota Twins, we are dedicated to building a diverse and inclusive workplace.

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