Executive Assistant, Baseball Operations

This is a Full Time Job

At the Miami Marlins, we make waves - on and off the field.

We're built for sustainable success thanks to our commitment to being great teammates, bold innovators, and thinking long-term. These three pillars guide us in championing a winning culture across the organization. The work we do doesn't just impact our team - it reaches fans and communities across South Florida.

Position Summary
The Executive Assistant, Baseball Operations provides high-level administrative and project coordination support to the Baseball Operations leadership team. This individual plays a critical role in ensuring the department functions smoothly and efficiently by managing day-to-day logistics, supporting internal communication, and helping drive organizational initiatives.

We are seeking a proactive and detail-oriented professional with exceptional organizational, communication, and interpersonal skills. The ideal candidate is a flexible problem-solver who can manage multiple priorities, handle sensitive information with discretion, and thrive in a fast-paced, dynamic environment. Experience in cross-functional coordination, particularly in improving internal processes, is highly valued.

Essential Functions
Administrative Support
• Arrange business travel, including flights, hotels, and ground transportation; manage related expenses
• Coordinate internal and external meetings, including invitations, agendas, logistics, and note-taking
• Handle tickets and program logistics for scouts, staff, and visitors
• Maintain calendars and support scheduling needs for Baseball Operations leadership

Cross-Functional Coordination
• Serve as a liaison between Baseball Operations and departments across the organization (e.g., HR, Finance, Legal, IT), helping to facilitate communication, resolve issues, and build relationships
• Work closely with leadership to identify and address process inefficiencies; assist in implementing improved workflows, documentation, and accountability measures
• Support communication with the MLB Office of the Commissioner on various administrative matters

Staff & Candidate Support
• Coordinate logistics for candidate interviews, including travel arrangements, scheduling, and agendas
• Support onboarding of newly hired Baseball Operations employees
• Serve as a centralized resource for staff requests, providing exceptional internal service and directing inquiries to the appropriate stakeholders

Initiative & Process Improvement
• Help execute special projects tied to department efficiency, communication flow, or administrative support
• Maintain confidentiality and exercise sound judgment in handling sensitive information
• Proactively seek out ways to improve systems, tools, or day-to-day operations with minimal oversight
• Perform other duties as assigned
• Seek out ways to add value with minimal oversight

Our Values
We Are Great Teammates
• Supports and encourages colleagues.
• Provides and receives feedback without judgment or ego.
• Holds one another to a high standard.
• Provides help and encouragement proactively.
• Assumes positive intentions from others.
• Looks for ways to help make their teammates better.

We Are Innovators
• Embraces a growth mindset.
• Challenges conventional wisdom.
• Unafraid to fail.
• Pushes boundaries and doesn't accept impossible.
• Asks why and asks why not.

We Think Long-Term
• Asks: what can I do today that will pay off a year from now?
• Eschews instant gratification for bigger benefits in the future.
• Always trying to think three steps ahead.

Skill Requirements
• Exceptional interpersonal skills and professional interactions
• Ability to exercise excellent judgement in a variety of situations
• High level of integrity, ensures confidentiality and controls access to sensitive information
• Accountability, attention to detail, organization and proactiveness
• Flexible and able to function well in a fast-paced environment
• Excellent verbal and written communication skills
• Expertise with Microsoft Office tools (Outlook, Word, Excel and PowerPoint)

Education & Experience Guidelines
• Bachelor's degree, preferably in business administration or related field, or equivalent experience.
• A minimum of 2-3 years of experience as an executive assistant supporting a C-Level executive.

Work Environment
• Availability to work evenings, weekends, and holidays as needed.
• Willingness to travel as required.
• Ability to work in a fast-paced, high-pressure environment.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital, or veteran status, or any other protected status.