Executive Assistant

This is a Full Time Job

Join Orion Pictures, the innovative and ambitious movie label within Amazon MGM Studios. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to play a critical role at the heart of a studio dedicated to bold, inclusive storytelling. The ideal candidate will demonstrate sound judgment in a fast-paced, dynamic environment and possess a deep understanding of the entertainment industry. This role requires exceptional organizational skills, the ability to manage complex calendars and schedules with precision, and a passion for film and inclusive storytelling.

The successful candidate will have a proven track record of supporting senior-level executives, ideally in film, television, or a related media environment. They will be self-motivated, resourceful and able to anticipate needs and act with a high degree of autonomy. This person will also uphold a high bar for confidentiality, professionalism and executional excellence.

Key job responsibilities
• Manage complex and dynamic executive calendar including meetings, travel and events.

• Coordinate internal and external meetings across multiple time zones with high attention to detail.

• Track and help drive completion of key deliverables.

• Organize and maintain files, documents and confidential materials.

• Prepare and edit correspondence, communications, presentations and other documents.

• Facilitate smooth communication between the Head of Orion and internal/external stakeholders.

• Handle domestic and international travel arrangements and expense reporting.

• Support production-related logistics and film festival planning as needed.

• Maintain up-to-date knowledge of industry trends, key players, and current events.

• Supply administrative support for Senior Vice President on the team, including managing incoming calls, helping to coordinate schedule, travel and expenses.

Qualifications
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• Experience with Microsoft Office Products
• 2 years of professional experience