Administrative Assistant, Unscripted Television
Metro-Goldwyn-Mayer Studios Inc
Beverly Hills, CAThis was removed by the employer on 3/6/2020 5:08:00 PM PST
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Full Time Job
Metro-Goldwyn-Mayer Studios Inc. ("MGM") is seeking an Administrative Assistant to provide day-to-day administrative support to two Executives of the Unscripted TV department. The successful candidate must have experience handling a wide range of administrative and executive support related tasks and be able to work well within an administrative team in an environment of constantly changing priorities. Experience at a network, production company, agency, PR or management company is preferred. The ideal candidate will also have a passion for Unscripted Television.
Responsibilities:
• Greet, welcome, and direct visitors to the appropriate person and office
• Answer, screen, roll and forward incoming phone calls
• Schedule pitches and meetings
• Book travel, accommodations, and transportation
• Support management of inboxes, calendars, mail, and contacts
• Handle daily administrative tasks including assisting with scheduling, filing, photocopying, scanning, running errands, taking notes, answering calls, detailing messages, ordering office supplies, etc.
• Manage corporate purchasing, expense reports, and processing via Concur
• Provide research support for projects in development and casting
• Assist with compiling and distributing information and materials for meetings
• Attend meetings and brainstorms
• Take notes to streamline follow-through, tracking, and results
• Update and help track information on internal grids
• Assist with casting auditions and run-throughs
Requirements:
• BA/BS degree required
• Minimum 2 years of prior experience as an Administrative Assistant
• Must be able to quickly acclimate to an incredibly fast-paced environment and be able to anticipate needs
• Ability to work with confidential and sensitive information in a discrete manner
• Excellent time management, organization and interpersonal skills
• Attention to detail, accuracy, and organizational skills are of the highest importance
• High level of proficiency in Outlook, Word, Keynote, PowerPoint, and Excel required
• Experience with Photoshop is a plus
• Ability to take initiative and be proactive in all matters
• Strong understanding of all social media platforms, trends, and pop culture
• Stay current on the unscripted TV landscape of talent, shows, networks and executives