Events Coordinator

This is a Full Time Job

We're looking for a Coordinator to join our team in New York as part of our Events department.

Reporting directly to the Executive Director, Events, you will play a vital support role in the management and success of MediaLink's activations at industry tentpole events and MediaLink owned events.

A successful person in this role will have previous event experience, be a meticulous, organized, proactive self-starter, a team player, and comfortable in a fast-paced demanding environment, juggling many balls and wearing many hats.

The salary range for this role is $65,000 to $70,000 commensurate with experience and skills.

What You Will Do
• Act as administrative support to New York team including relevant meeting scheduling, and other assigned tasks, supporting team in day-to-day tasks, follow-ups, meeting notes etc.
• Work closely with Events team to build and adhere to event budgets
• Own department billing submissions, tracking and timely payments for partners/vendors
• Proactively maintain venues, vendors, catering relationships, updating shared database for department
• Assist with MediaLink's invitation platform, Event Farm, ensuring seamless on-site check-in processes and resolving any platform issues
• Support with MediaLink invitation list curation and registration/RSVP tracking for tentpoles and one-off events
• Be an active participant in idea generation, brainstorms and creative ideation on events
• Support and own list management, invite and tracking process for all events and any promotional email materials (i.e. save the dates, etc.)
• Source sponsorship collateral, premiums/holiday gifts and maintain inventory of companies branded items
• Work with graphic designer to create invites and event collateral for events, manage collateral shipping and receiving for any off-site events
• Own group travel, hotel blocks and transportation
• Support team onsite at events such as but not limited to CES, POSSIBLE and Cannes Lions
• Uphold strict level of confidentiality

What You Will Need
• 1+ year in an events support role in media, marketing, advertising, technology, finance and/or consulting fields (preferred)
• A self-starter who takes initiative to work independently and effectively under pressure
• Strong written and verbal communication and administrative skills (internal and client facing)
• Possess strong attention to detail, problem solving and organization skills
• Ability to interact comfortably and effectively with employees at the company at all levels as well as external partners and clients
• Desire and capacity to operate in an incredibly fast-paced, multifaceted environment
• Ability to meet deadlines and anticipate shifting priorities
• Proficiency in Microsoft Office XP (Word, Excel, PowerPoint, Outlook) and Concur (expense reports)
• Ability to travel
• Limitless intellectual curiosity and general desire to learn