Finance Coordinator

This is a Full Time Job

Position Summary
The Finance Coordinator provides direct support to the Chief Financial Officer (CFO) and serves as a key liaison between the Corporate Finance, Business Affairs, and Operations departments. This role combines traditional administrative duties with high-level financial coordination, data management, and analytical work that informs strategic and operational decisions across the studio. The Finance Coordinator plays a vital role in maintaining development budget accuracy, managing companywide expense systems, and supporting executive presentations and strategic initiatives.

Core Responsibilities
Administrative & Executive Support
• Provide comprehensive administrative support to the CFO: scheduling, travel coordination, routing calls and signatures, and other executive-level tasks as required.
• Draft memos, reports, and sensitive communications.
• Format, watermark, and lock NDAs and financial documents for external distribution.
• Generate Zoom/Teams links, manage calendar invites, and organize meeting logistics.
Development Budget Tracking & Reporting
• Maintain and update the studio's development spending tracker across domestic scripted, international, and film divisions.
• Lead monthly cost report reviews with department heads, revising projections and updating deal terms as necessary.
• Track network reimbursements, invoicing timelines, and reflect closed deal terms into the tracker.
• Conduct analyses on development spending patterns as requested (e.g., pitch vs. script, IP vs. original) to inform development strategy.
Financial Systems & Expense Management
• Serve as the Concur Administrator for all employee reimbursements, expense report approvals, and system inquiries (50+ employees).
• Onboard new hires into Concur, circulate instructions for submitting expense reports, and manage approval workflows.
• Review and approve expense reports for accuracy and compliance with company policy; collaborate with HR and Accounting to resolve exceptions.
• Manage monthly reconciliation and reporting for Accounting, including journal entry backup preparation.
• Act as primary point of contact for corporate Amex management-card creation, activation, fraud reporting, and coding requests.
• Coordinate with Operations and Accounting to ensure all Amex transactions are properly coded and aligned with internal expense policies.
Presentation & Deck Creation
• Develop decks and visual reports for senior leadership, including board presentations, investor decks, and corporate strategy initiatives.
• Prepare professional presentations for external stakeholders
• Support qualitative updates and memo writing for quarterly board meetings, creating a first pass for the CFO.

Qualifications
• Bachelor's degree in finance, business, economics, or similar field required.
• MBA preferred.
• Intermediate proficiency in Excel, Airtable, and Concur; strong PowerPoint/Google Slides/Canva design skills
• Excellent organizational and communication skills, with attention to detail and discretion handling sensitive financial information.
• Proven ability to work cross-functionally and independently in a fast-paced environment
• Interest in the business side of the entertainment industry is a plus