Maryland Film FestivalBaltimore, MD
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How do I hire a Festival Manager? The Maryland Film Festival (MdFF) seeks an experienced, seasonal Festival Manager to drive the successful planning and implementation of daily operations, logistics and events for the five-day, annual Maryland Film Festival, which takes place between late April and early May at the SNF Parkway Theatre and at various venues in the Station North Arts and Entertainment District in Baltimore, Maryland. The Festival Manager also provides logistics, operations, and event planning and support to artist-led film festivals incubated by the Maryland Film Festival at the SNF Parkway. Reporting directly to the MdFF Artistic Director, the Festival Manager works closely with the Director, Festival Programming, and the Parkway Operations, Development and Marketing teams to ensure the success of the annual festival and smaller incubated festivals, as well as to help ensure positive audience experiences.
Manage the successful planning and implementation of all logistics and operations of the annual festival,
o Campus layout - festival screening and panel venues, hotel, hospitality venues, and operations headquarters.
o Recruitment, hiring, and supervision of all seasonal staff members
o Box office and ticketing set up and management.
o Volunteer recruitment, development, training and coordination.
o Guest and VIP Services, including travel, hospitality, ticketing, and welcome materials and gifts
for all visiting guests and filmmakers.
o All festival events - parties, panel discussions, the Filmmaker Taking Charge Conference and
other special events.
o Oversight of the setup and configuration of campus venues to meet predetermined standards. o Coordination, distribution, and facilitation of all communication with providers of point-of-sale
equipment, campus venue materials, signage and all necessary supplies.
o Tracking of pre and post inventory of all venue operations equipment.
o Securing city permitting.
o Coordination of weekly seasonal staff meetings,
o Management of the progress within each staff function in the lead-up to the festival.
o Establishing departmental deliverables and delegation of tasks as necessary.
o Serving as point-person to facilitate all logistics and operations functions for pre-festival set-up,
during the five-day festival, and during the festival break down.
o Working closely with the Parkway Operations, Marketing and Development teams to coordinate
and fulfill in-kind services and products, donations, sponsorship packages, and merchandise to
be sold at the festival.
o Management of all vendor, seasonal staff, and volunteer relations, and coordination of
payments, receiving feedback, and coordinating post-festival retrospectives to gain important
insights and inform future festival planning and production.
o Performance of pre and post festival walkthroughs to ensure each venue is ready for filmmaker
and general public opening and are returned to the original set-up prior to the festival.
o Addressing any logistical, personnel, or audience issues immediately and escalating issues to the
rapid response team as needed.
o Write-up of a comprehensive written wrap report as directed.
o Other duties as assigned.