Executive Assistant

This is a Full Time Job

We're seeking a highly organized and motivated Executive Assistant to support the owner and head coach at Marnie Cooper School of Acting. As an integral part of our school, you'll manage an in-demand acting teacher's schedule, administratively support a handful of working young actors' careers, and provide exceptional support to our team.

Responsibilities:

Scheduling and Organization:

-Manage the executive's desk and daily schedule
-Book and schedule coaching sessions in person and over Zoom

Administrative Support:

-Answer phones and emails
-Maintain accurate and up-to-date records and databases
-Provide administrative support to acting classes
-Support executive and team with any additional needs, including occasional personal assistance

Client Relations:

-Be the point of contact for the acting studio and management clients
-Interact comfortably and effectively with agents, casting representatives, acting students, and parents

Talent Management:

-Assist with talent coordination for one management client
-Arrange audition schedules with talent representatives, talent, and/or guardians

Basic Qualifications:

-Experience with Outlook and QuickBooks
-Proficient use of Google Drive, Zoom, FaceTime
-Strong organizational skills and attention to detail
-Excellent customer service skills
-Flexible and able to adjust to changing priorities, multitask under pressure
-Self-motivated, proactive, resourceful
-Ability to handle confidential information
-Able to work in a fast-paced and energetic environment

Desired Qualifications:

-Bachelor's Degree preferred
-Experience working in the entertainment industry or with talent management (a plus)
-Must love dogs!