Executive Assistant
Lucasfilm
Burbank, CAThis was removed by the employer on 3/27/2024 11:09:00 PM PST
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Full Time Job
Job Summary:
We are looking for an experienced Executive Assistant who reflects the innovative spirit, creative talent, production excellence, collaborative mindset and passion for great filmmaking that define Lucasfilm.
The Executive Assistant will provide personal and administrative support to up to two Lucasfilm Executives and must be extremely detail-oriented, organized, proactive, resourceful, and possess great interpersonal skills. It's essential to be a multi-tasking perfectionist, exceedingly trustworthy and have a positive, flexible and professional disposition.
This role requires schedule flexibility with primary working hours of 8:30 am to 6:30 pm Monday through Friday, and will occasionally include working or being on-call during weekends.
What you'll do:
• General office administrative assistance; preparing documents and/or presentations; completing on and off-site tasks as needed
• Address general issues with office common areas and assist in coordinating maintenance tickets
• Persistently provide general technical assistance on all relevant internal/external systems specifically; Mac OS and IOS troubleshooting
• Arrange in-office catering events
• Compiling and managing corporate office expense reports
• Assisting and booking all business-related travel, and will handle expense reports
• Greet guests; assist with special projects relating to guests/visitors
• Participate in the planning and execution of office events, as needed
• Intermittent office and house runs, handling/tracking mail, packages, interoffice envelopes
• Assist with special projects and requests as required
What we're looking for:
• 4+ years of administrative experience in a fast-paced and constantly changing environment
• High Level of technical/computer skills and experience including Google Suite, Zoom, Microsoft Office.
• Bachelor's degree or equivalent experience
• Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion
• Excellent phone demeanor
• Ability to communicate with all levels of executive, management and staff
• Excellent IT comprehension with an emphasis on Mac OS and iOS
• Excellent organizational and follow through skill
• Excellent verbal and written communication skills
• Ability to juggle multiple tasks and work within deadlines
• Must be detail oriented and highly accurate in composition, typing and proofreading
• Motivated to learn and take on additional responsibilities as assigned
• Must be flexible regarding 'on call' (including weekends) work when required
• Demonstrated ability to take ownership of assigned projects and exercise resourcefulness and creativity in selecting methods and techniques for obtaining solutions
The hiring range for this position in Burbank is $52,400 - $70,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.