Event Production Manager

This is a Full Time Job

DESCRIPTION:
Event Producer – LMU School of Film and Television

Under general supervision and reporting to the Dean of the LMU School of Film and Television (SFTV) or their designate, the Event Producer will plan and execute a robust slate of high-profile events that enhance the overall educational experience of SFTV students in the creative and business aspects of the entertainment industry. This includes A-list speaker series, large scale film festivals and conferences, career development workshops, visiting artist workshops, awards ceremonies, screenings, panels, orientations, and anniversary celebrations. The Event Producer will also plan various faculty and staff events such as retreats and workshops.

Position Specific Responsibilities/Accountabilities
• Serve as the primary point of contact and day-of floor manager for all SFTV events.
• Manage logistics for in-person and virtual programs, including publicity, RSVPs, box office, talent needs and accommodations, run of shows, digital assets, tech checks, rehearsals, wrap reports, and debrief meetings.
• Collaborate with the Dean, SFTV administration, department chairs, and faculty to develop an annual calendar of screenings, workshops, speaker series, student film festivals, and award ceremonies.
• Manage internal event request system, forms, and approval process; obtain stakeholder and Dean approval.
• Track event requests and maintain a log of event details.
• Develop and maintain criteria for event requests, approval process, and staffing support.
• Maintain yearly SFTV event calendar aligned with university programming and blackout dates; forecast conflicts and required planning for events across campuses.
• Hire, organize, and supervise internal and external staff for adequate event staffing.
• Identify appropriate, user-friendly platforms for virtual and live events; implement best practices.
• Oversee live event production and recordings in collaboration with SFTV’s production teams, ensuring quality AV delivery for in-person and virtual audiences. Partner on lighting, sound, stage management, and set design.
• Ensure all events adhere to safety protocols and ADA requirements; assess risk and safety measures.
• Collaborate across SFTV and LMU departments (Dean’s Office, Administration, Operations, Production, Alumni Relations, Marketing & Communications, Academic Affairs, etc.) to ensure seamless execution.
• Coordinate resources such as IT, facilities, catering, LMU Conferences & Events, and space reservations. Serve as a subject matter expert on related processes and procedures.
• Prepare reports, executive summaries, and program wrap documents; create metrics to measure program success.
• Develop and maintain budgets for events in collaboration with the Dean, Director of Operations, and finance department; ensure spending aligns with budget and purpose. Negotiate vendor rates; obtain permits, insurance certificates, and transportation.
• Develop standard operating procedures including calendars, checklists, guides, templates, and best practices. Share and update resources with faculty and staff.
• Track results of programs and events including attendance, revenue, and expenses; use data for continuous improvement.
• Recruit, train, and supervise student workers.
• Build constructive relationships with potential partner organizations.
• Maintain knowledge of university practices, policies, and systems including transportation, public safety, risk management, budgets, purchasing, Mazevo, and Workday.
• Ability to work some weekends and evenings.
• Perform other duties as assigned.

Requisite Qualifications
• Typically, a bachelor’s degree or equivalent experience; master’s degree or certifications desirable.
• 5+ years of event development and producing experience, including in-person, virtual, and stage management/floor management or similar live event roles.
• Experience working with film, TV, and entertainment industry professionals; strong relationships.