Staff Accountant

This is a Full Time Job

POSITION SUMMARY:
This position will assist with the monthly and quarterly close processes, including preparing journal entries, reconciling general ledger accounts and supporting various departments in expense analysis. This individual will manage the day-to-day operations of the Finance department and ensure compliance with the company's accounting procedures. This position works under the direction of the Vice President of Finance and Administration.

KEY RESPONSIBILITIES:
• Support timely month-end close, including journal entries, financial statement preparation, account reconciliations, accruals, and supporting schedules, recommending corrective actions as appropriate
• Maintain and reconcile general ledger, bank, credit card deposits and research and resolve inconsistencies
• Manage accounts payable activities including vendor setup and maintenance, invoice review, cancelled checks, W-9, insurance documentation and staff or vendor inquiries
• Maintain supporting schedules and reconciliations related to accruals, amortizations, employee benefits, and other balance sheet accounts
• Calculate sales commissions
• Review invoices for completeness and accuracy
• Record fixed asset additions, prepare a fixed asset roll-forward, and record monthly depreciation expense
• Work with departments to ensure timely and accurate submission of credit card transactions, expense reports on time and within expense reimbursement policy
• Work closely with assigned business departments to resolve invoice discrepancies and reconcile outstanding aging reports
• Assist with ad-hoc analysis during the month end and other projects as needed
• Support outside auditors and tax reporting by gathering documentation, preparing supporting schedules and reconciliations as need; complete local government reporting forms, and prepare annual 1099 filings
• Identify process improvement and recommend workflow efficiencies to enhance accounting operations
• Maintain master schedule of contractual obligations and lease payments
• Assist with ad-hoc analysis, special projects and other duties may be assigned

KNOWLEDGE, SKILLS & ABILITIES:
• Great analytical skills and understanding of payments, accounting and budgeting
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Office Suite
• Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP/VLOOKUP, SUMIF, nested formulas, and other advanced functions
• Experience using accounting software; familiarity with Microsoft Dynamics GP (Great Plains) or similar ERP systems is preferred
• Strong sense of urgency with the ability to prioritize multiple deadlines in a fast-paced environment
• Ability to analyze processes and recommend workflow efficiencies
• Excellent interpersonal and communication skills with the ability to build relationships across all levels of the organization
• Ability to maintain organization's value by keeping information confidential
• Knowledge accounting principles to be GAAP compliant

QUALIFICATIONS:
• Bachelor's degree in accounting, finance, business, or relevant field
• Minimum of 3 years of related accounting experience required
• Previous accounts payable or staff accountant experience preferred
• Experience preparing journal entries, account reconciliations, and supporting month-end close processes preferred

WORKING SCHEDULE:
• Ability to work flexible hours, including evenings, weekends, and holidays as required

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department.