Administrative Assistant, Receiving & Logistics

This is a Full Time Job

Title: Administrative Assistant, Receiving & Logistics

Department: Facilities

Status: Full-Time

Pay Rate: $22.00-$24.00/hour*

Reports to: Senior Director, Facilities

*Compensation rates vary based on job-related factors, including experience, job skills, education, and training.

The individual in this position will provide clerical and related support to the Receiving and Stadium Services division in terms of data input, sorting and organizing information, in a high volume, fast paced environment with an emphasis on proper record keeping.

Essential Duties/Responsibilities:
• Review and verify for accuracy Weekly and Monthly shipping invoices (UPS, FedEx, etc.), prepare and input into internal billing software, coding to the appropriate Dodger departments.
• Maintain accurate and organized files related to open Purchase Orders, their current status and anticipated completion schedule, and retrieve and maintain proof of delivery back-up documentation from both internal and external parties while working with the Stadium Services and Logistics team to close-out completed items.
• Assist with processing open Purchase Orders against shipping documentation, and elevate any disputes, overcharges, or incomplete orders to management.
• Act as coordinator to Front Office for same-day messenger / courier pick-ups, with an understanding of the fast-paced and sensitive nature of such items, acting with a sense of urgency as appropriate.
• Log all incoming Clubhouse mail and packages, per MLB BSOP requirements, for review and monthly submission.
• Communicate with internal departments, and assist in coordinating the distribution of items received to the correct department, working with Stadium Services and Logistics staff.
• Ability to maintain focus on documents, of varying details, for an extended period of time, through completion, applying a strong sense of mathematical and common sense reasoning for data review and entry.

Basic Requirements/Qualifications:
• While remaining reasonably flexible as conditions warrant, standard working hours are 7am to 3:30pm, Monday thru Friday, with the occasional need to work weekends and overtime during Baseball season (March thru October).
• Must be able to learn Quadient S.M.A.R.T. software, Concur, and be able to create and maintain spreadsheets through Microsoft Excel, or other internal software.
• Demonstrates a high level of organization and attention to detail, while handling multiple projects and assignments concurrently.
• Ability to clearly communicate, both orally in-person and in writing, to multiple departments and Dodger entities across various time zones.
• Must be able to maintain strict confidentiality concerning sensitive information.
• Minimum 1-2 years of experience in data entry.

Current Los Angeles Dodgers employees should apply via the internal job board in UltiPro by following these prompts:

MENU > MYSELF > MY COMPANY > VIEW OPPORTUNITIES > select the position > CONSENT > APPLY NOW

LOS ANGELES DODGERS LLC is firmly committed to providing equal opportunity for all qualified applicants from every race, creed, and background. The Organization is also firmly committed to complying with all applicable laws and governmental regulations at the state and local levels which prohibit discrimination.

LOS ANGELES DODGERS LLC considers all applicants without regard to national origin, race, color, religion, age, sex, sexual orientation, disability, military status, citizenship status, pregnancy or related medical conditions, marital status, ancestry-ethnicity, or any other characteristic protected by applicable state or federal civil rights law. The Immigration Reform and Control Act require that the Organization obtain documentation from every individual who is employed which verifies identity and authorizes their right to work in the United States.

Skills

Preferred
• ORGANIZATIONAL
• MULTITASKING
• LISTENING
• INTERPERSONAL
• CUSTOMER SERVICE
• COMMUNICATION
• ANALYTICAL
• ADAPTABILITY
• ACCOUNTING

Behaviors
Required
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well