Touring Executive Assistant
LiveNation
Nashville, TNThis was removed by the employer on 3/12/2024 6:35:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Browse the Music Category
Browse the Theater/Live Events Category
Search for Touring Executive Assistant jobs in Nashville-TN
Search all Touring Executive Assistant postings
Full Time Job
THE JOB
We are seeking a highly organized individual with dynamic interpersonal skills who will assist in booking acts and marketing concerts and managing relationships in the live concert industry.
WHAT THIS ROLE WILL DO
• Proactively manage a busy and complex calendar
• Schedule and coordinate meetings or other events as directed
• Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately records messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests.
• Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones.
• Help organize critical work projects. Prioritize with the Executive to make sure that all objectives are addressed and handled in a timely manner.
• Communicate with high level contacts inside and outside the company, including booking agents, Artist Managers and leading industry professionals.
• Work with other members of internal departments as requested to promote departmental objectives.
• Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality.
• Directly coordinate, or coordinate with Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and check for new information pertaining to travel. Prepare and update office travel schedule.
• Coordinates, administrates and tracks show contracts, payments and other paperwork from beginning to end.
• Manage ticket requests, ticket counts, and related duties accourdantly
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision.
• Interface with agents and venues to verify availability and build a calendar of events
• Manage internal documentation using internal booking systems, calendars and ticketing schedules.
• Assist in administration for booking stadiums, arenas, amphitheaters, and theaters.
• Run errands as requested by assigned executive(s).
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Other duties as assigned by management
WHAT THIS PERSON WILL BRING
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Proficient use of Microsoft Outlook (including group scheduling) and of Microsoft Office to include Word, Excel, and PowerPoint
• Ability to navigate the internet as a communication and research tool
• Professional level of verbal and written communication skills
• Possess a strong work ethic with a high sense of responsibility in an ever-changing environment
• Must be able to handle sensitive matters and exercise excellent judgment
• Ability to work independently and within a team to juggle multiple prioritized tasks
• BA/BS, or equivalent experience
• A minimum of 2 years' experience as an assistant
• Experience in the music industry preferred
• Live Nation's policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.
BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network
EQUAL EMPLOYMENT OPPORTUNITY
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.
HIR
[more...]