Temporary Legal Coordinator

This is a Full Time Job

Insomniac - Temp Legal Coordinator

THE ROLE

Insomniac Events is seeking an experienced and enthusiastic Temporary Legal Coordinator to support the legal division for 4 months. This role reports to the VP, Business & Legal Affairs. This position is full time in office and on site at various events as needed.

RESPONSIBILITIES
• Coordinate and update lists of vendors across all festivals and concerts and provide the legal department with continuing lists of vendor contracts to draft
• Gather and update lists of performing artists across all festivals, concerts, and clubs
• Track vendor agreement statuses and follow up with vendors for (i) signed agreements, and (ii) certificates of insurance
• Review vendor certificates of insurance to ensure that they (i) comply with legal department/agreement requirements, and (ii) that the coverage dates are current for the respective show being contracted
• Track artist agreement statuses and follow up with agency teams for signed agreements and certificates of insurance that are current for the respective show being contracted.
• Send out TULIP applications for artists without current coverage and ensure that they apply and pay for coverage before shows
• Review returned signed agreements and note to the legal department any changes between it and the original agreement sent over
• Track all other relevant agreements, including without limitation co-promotion agreements, sponsorship agreements, and venue agreements, and follow up for and ensure agreement compliance with their corresponding third-party certificates of insurance
• Organize all returned agreements (including artist performance agreements and their corresponding tax documents) into the legal department's contract storage system
• Submit completed artist performance agreements and tax documents to club's accountant for timely payment, as well as submitting late-returned festival and concert artist performance agreements and tax documents to Insomniac accounting for payment
• Support discovery and document collection in connection with litigation
• Review art installation agreements
• Review hotel agreement templates and partner with the Vibee team on the legal side of travel packages
• Provide support in onboarding members of the team both directly and partnering teams
• Other special projects and tasks as assigned as needed
• Some travel may be required (economy)

QUALIFICATIONS
• Bachelor's degree in a related field
• 2+ years of experience, preferably in music and/or entertainment industries
• Subject matter expertise with and a deep and broad understanding of the entertainment and live events landscape
• Proven ability to work independently while effectively supporting and collaborating with cross-functional teams
• Strong analytical skills and a solutions-oriented approach to addressing challenges
• Practical and sound judgment even in ambiguous situations
• Proficient user of Microsoft suite
• Must have clean criminal and driving record, valid driver's license, passport, and car insurance
• Team player, problem solver, adapter
• Proficient user in Microsoft Office products

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments on site working events
• May work in drastic temperature climates while on site working events
• Must be willing to travel to work events during holidays, evening and weekend hours, as required, to meet deadlines and work events

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the succe