Talent Booking Manager

This is a Full Time Job

THE JOB

The Booking Manager will support the talent team members in all aspects of buying responsibilities including preparation and distribution of offer sheets, contract processing, calendar management, administrative support, talent research and prospecting.

WHAT THIS ROLE WILL DO
• Provide daily support to the booking team for theaters, ballrooms, and amphitheaters
• Create, prepare and review designated deal sheets in Rome for local and touring booking teams
• Manage Rome calendars and liaise between third party venues calendars
• Obtain all details and show information from artist representatives and act as communications liaison between artist, promoters, and venues
• Complete and distribute show confirmations and updates to internal staff, venues and partners
• Update and maintain offer templates, venue and artist info in Rome
• Execute artist contracts, venue lease, and co-promotion agreements per company guidelines and return to artist agencies and venue partners
• Request and distribute certificates of insurance as applicable in line with venue agreements
• Complete artist deposit payments
• Manage show files to ensure all essential documents are present prior to day of show, including but not limited to headliner and support contracts, riders, and W9's
• Review scaling maps and monitor sold maps
• Review ticket holds with ticketing department
• Coordinate and communicate with production team as needed regarding artist riders, CAD's, seating charts, etc.
• Establish, build, and maintain positive relations with agents, managers, and all industry representatives
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Complete artist and venue show settlements night of show and post-show as needed. Deliver all completed settlement information to finance team.
• Assist with industry and guest ticketing requests and serve as liaison on site as needed
• Liaise with venues for artist/promoter specific requests not limited to suites, VIP access, parking, etc.
• Attend events as a local representative with venues, artist representatives, and national LN touring teams
• Various research projects as assigned
• Assorted office / administrative tasks as needed
• Coordinate internal event listings, communications, and credentials
• Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices

WHAT THIS PERSON WILL BRING
• Strong interest and knowledge of music and concerts, both historical and contemporary
• 3+ years experience in data entry and analysis
• 5+ years experience in the live entertainment industry
• Experience with contracts a plus
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Microsoft office and database programs.
• Ability to navigate internal sales admin system for most daily tasks.
• Ability to navigate the internet as a communication and research tool.
• Professional level of verbal and written communication skills.
• Strong attention to detail.
• Impeccable organization skills
• Must be able to handle sensitive matters and exercise excellent judgment.
• Self starter; high level of initiative, adaptability and problem-solving skills and ability to learn quickly and work independently and within a team to juggle multiple task in a fast paced and fluid environment.
• Eagerness to support others (in venues and office).
• Passionate about live music and the music industry.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees

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