Talent Booking Assistant

This is a Part Time Job

THE JOB

The Booking Assistant will play a key support role for the Capital Region Talent Buying Team. This position is integral to the successful booking and execution of live events, helping to manage the day-to-day logistics and key details that bring shows from the initial offer through settlement.

WHAT THIS ROLE WILL DO
• Provide day-to-day support to Talent Buyer on Capital Region team
• Maintain detailed trackers to monitor active offers, holds, and deal progression
• Process venue contracts, artist contracts, co-promote agreements, and COIs for assigned Capital Region events
• Monitor Contracts Tracker to ensure timeliness of responsible deadlines
• Review offers from Live Nation Touring office for accurate expenses and deal points
• Send out confirmation sheets and help facilitate information pertaining to on sales
• Interface directly with external industry professionals
• Compile and maintain digital show folders across internal systems
• Correspond with third-party venues on calendar availability
• Prepare pre-settlements and night of show event settlements (3-5 per month average, various seasonally)
• Contribute to special projects and team initiatives as needed
• Regional travel as necessary

WHAT THIS PERSON WILL BRING
• 1-2 years of previous administrative work
• Strong attention to detail
• Fast learner
• Eagerness to support others
• Experience using Excel, Adobe, and PowerPoint
• Basic understanding of legal terms and concepts used in artist and venue contracts
• Must work well under pressure and high stress environments
• Adaptable with work hours, supporting weekends, nights and holidays as needed
• Excellent organizational, communication and analytical skills with the ability to prioritize and handle multiple tasks in a fast-paced environment

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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