Senior Production Coordinator

This is a Full Time Job

WHAT THIS ROLE WILL DO
• Oversee the 2nd Production Specialist duties.
• Maintain training documents, the scheduling tracker and Runner protocols
• Keep all vendor accounts in good standing
• Pay majority of the invoices for the department
• Distribute invoices to venue management if I am not responsible for paying it
• Reconcile the production departments purchase card and Production Lead's T&E card
• Assist the PM's in advising local bookers and booking operations on show related expenses when offers are being built
• Train all new production assistants and coordinators
• Maintaining show and accounting related documents
• Live Nation policies and procedures
• Risk management and incident reporting
• Managing show related Accounting and invoices
• Oversee the departments PEX cards
• Train staff on how to use the online reconciliation system
• Maintain the NorCal Production grid
• Assist Production Lead with assigning Production Managers to shows
• Schedule day of show PA's/PC's
• Maintain the NorCal segments of the CA Talent Show grid
• Works in conjunction with Production Lead to create new show documents, keep previous versions or previously created documents up to date
• Distribute updates to the department
• Maintain files and folders in BOX as needed
• Assist Production Lead in advancing shows and provide support on show days (including all stadium shows)
• Advance dressing rooms, runners, towel orders, local meal numbers and cash requests
• Advance tour catering if applicable
• Day of show duties include:
• Liaison between tour and building event managers for anything that is not labor related (dressing rooms, runners etc.)
• Create any signage and sign in sheets
• Manage access, parking and credential lists
• Provide necessary documents for settlement
• Casual labor estimates
• Runner rental vehicle estimates
• Invoices and quotes for rented or purchased equipment and items
• Cash/Check/PEX reconciliation form
• Book hotels for hourly PM's and PA's
• Create all COI's for the department
• Order office supplies for the department
• Provide overall support for the entire department

WHAT THIS PERSON WILL BRING
• Undergrad degree preferred but not required
• Five years experience within the live event space
• Proficient in the Microsoft Suite (including Word, Excel, Teams, Power Point)
• Proficient in Google Suite (including Docs, Sheets, Slides, Forms)
• Proficient in Adobe Pro.
• Experience dealing with part time hourly workers and California Labor Practices/Laws
• Strong verbal / written communication, and phone etiquette
• Ability to engage in positive interaction with co-workers, executives and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
• Ability to multi-task daily, be organized, detail-oriented, self-driven, forecast issues and handle last-minute projects to meet deadlines
• BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match, stock reimbursement program

FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS: Volunteer time off, crowdfunding match

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.