Facilities Coordinator

This is a Part Time Job

THE ROLE

The Facilities Coordinator will provide world class service with primary responsibility for providing general facility support including continuous monitoring of facility appearance and operations. Must be familiar with standard concepts and practices of office services (reception, mail/distribution, supplies, copy rooms, conference rooms) and facilities services.

WHAT THIS ROLE WILL DO
• Process and handle all incoming and outgoing mail, ensuring proper routing and labeling.
• Maintain logs for incoming mail from vendors, mail delivery to customers, and all packages.
• Assist Barista with serving coffee, tea and beverages during peak times.
• Provide absence coverage for Barista
• Handle special request mail responsibilities, such as UPS, Federal Express, and courier service.
• Research and follow-up with customers regarding tracking mail and/or packages.
• Keep copy stations operational, stocked and free from excess clutter.
• Assist in creating, tracking and resolving work tickets (internal and with building management).
• Relieve reception for lunch and work breaks.
• Assist with office moves and restacks; moving equipment and furniture to various areas.
• Maintain clean and professional reception area.
• Answer the main switchboard and transfer calls to the corresponding department.
• Take messages for executives and relay the information to their corresponding assistant.
• Ensure proper security protocol is followed by staff and guests; check-in and monitor visitors in reception area, provide access as necessary. Continuously communicate with security regarding the status of guests. Back up assistance with conference room reservations and assist with general meeting support as needed. (i.e. catering, guest check-in, etc.)
• Provide assistance to executives and assistants regarding messenger and food deliveries.
• Assist with a variety of duties and tasks as directed

WHAT THIS PERSON WILL BRING
• High School Diploma minimum, Associates Degree preferred.
• At least 1 year of experience in related skills applicable to corporate mail room operations, front office reception and beverage service.
• Must have excellent interpersonal and communication skills and be sensitive, adaptable, professional, and articulate when dealing with others.
• Must be customer services driven.
• Knowledge of office services (reception, mail/distribution, supplies, copy rooms, conference rooms).
• Knowledge of current postal codes, procedures, and regulations; experience with UPS, Federal Express, and courier services.
• Ability to operate and maintain a variety of office equipment (copy machines, fax, computers, postage meters).
• Working knowledge Microsoft Office (Outlook, Word, Excel).
• Exercise judgment and discretion with regards to sensitive and confidential matters.
• Must be available for overtime and weekends for special projects and office moves/restacks.
• Professional behavior and appearance at all times.
• Ability to walk, stand and sit for periods of time. Must be able to lift, carry and/or move objects up to 60 pounds.

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k) program with company match, stock reimbursement program
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS: Volunteer time off, crowdfunding match

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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$19.20 USD - $24.00 USD Hourly