Executive Assistant

This is a Full Time Job

THE JOB

We are seeking a proactive, highly organized, and professional Executive Assistant to support a Touring Executive for the Live Nation Concerts division. This role requires exceptional organizational capabilities, sound judgment, and strong interpersonal and communication skills. The ideal candidate will have experience supporting high-level executives and managing dynamic workflows within a fast-paced, high-profile environment.

WHAT THIS ROLE WILL DO
• Proactively manage a busy and complex calendar
• Schedule and coordinate meetings or other events as directed
• Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately records messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests.
• Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones.
• Help organize critical work projects. Prioritize with the Executive to make sure that all objectives are addressed and handled in a timely manner.
• Communicate with high level contacts inside and outside the company, including booking agents, Artist Managers and leading industry professionals.
• Work with other members of internal departments as requested to promote departmental objectives.
• Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality.
• Directly coordinate, or coordinate with Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and check for new information pertaining to travel. Prepare and update office travel schedule.
• Coordinates, administrates and tracks show contracts, payments and other paperwork from beginning to end.
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision.
• Interface with agents and venues to verify availability and build a calendar of events
• Manage internal documentation using internal booking systems, calendars and ticketing schedules.
• Assist in administration for booking amphitheaters, arenas, and theaters.
• Run business related errands as requested by assigned executive.
• Multitask in a fast-paced environment and remain organized, with attention to detail.
• Serve as the point of contact for incoming ticket requests from internal and external clients
• Other duties as assigned by management

WHAT THIS PERSON WILL BRING
• Minimum 2+ years supporting a senior-level executive, ideally in the music, entertainment, or live event industries
• Bachelor's degree or equivalent professional experience
• Superior organizational, time management, and multitasking skills
• High degree of professionalism and discretion in handling sensitive information
• Strong written and verbal communication skills
• Technically proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adept at navigating internal systems and online research
• Experience with travel coordination and event planning
• Confident working independently and in a team environment, with a strong sense of ownership and accountability
• Flexibility to work a varying schedule, including evenings and weekends, based on business needs

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.